Number: INST 120
Effective: December 1, 2016
Last Reviewed: October 22, 2021
Department: Instruction
Last Revision: October 22, 2021


To provide guidelines for the administration of Special Course Fees and for allowing eligible students to opt-out of Special Course Fees.


Applies to students who are registered for a course with an eligible opt-out Special Course Fee.


A Special Course Fee (SCF) may be applied to a course at the point of registration for a number of purposes including but not limited to the following:

  • The course includes resources or opportunities that are not common to general courses and incur costs beyond those captured in CWI’s schedule of student fees (e.g., travel costs for student field trips, materials used in lab experiments, etc.)
  • CWI is able to purchase materials or supplies at a volume that provides a cost-benefit to students while ensuring consistency of learning materials.
  • Materials or supplies are guaranteed for all students and can be provided to students from the first day of learning to ensure success.
  • Materials or supplies are utilized to ensure the safety of students or to maintain the fidelity of machinery or equipment in the learning environment.

CWI strives to provide accessible and affordable learning opportunities for students and makes a conscious effort to apply Special Course Fees reasonably, affordably, and sparingly. In accordance with Federal Department of Education regulations, CWI must provide students the ability to opt out of a specifically defined category of Special Course Fees. A list of Special Course Fees eligible for opt‐out is available to students on and at all One Stop Student Services locations. Not all Special Course Fees are eligible for opt‐out.

Because SCFs that are eligible for the opt‐out process are specifically intended to ensure students’ preparedness for the course and immediate access to learning materials, students who opt-out and do not fulfill their responsibility to acquire their own materials are unlikely to be successful in the course.