Number: STU 100
Effective: April 28, 2017
Department: Business and Finance/Student Affairs
Last Revision: July 30, 2019

Purpose

To establish oversight for tuition rates, fees, and special course fees charged to students.

Scope

Applies to all tuition, fees, and special course fees charged to credit students at CWI.

Policy

This policy outlines the process by which tuition rates, fees, and special course fees shall be established by CWI. In conjunction with CWI’s Residency Policy, this policy further sets forth guidelines for establishing residency for purposes of charging student tuition.

Guidelines

Resident And Non-Resident Tuition

The President shall bring to the Board of Trustees for first reading an action to establish tuition charges for the following academic year. The President shall establish procedures regarding collection, waiver, and refunds of tuition. Credit based tuition and all fees are approved annually by the Board of Trustees. 

Senior Citizen’s Tuition

District residents who are sixty (60) years of age or older will qualify for reduced “senior citizen” tuition at CWI. The tuition rate for senior citizens for credit classes will be a discounted rate of fifty percent (50%) per credit hour. Costs for materials, books, and special fees will be charged at full price.

Because non-credit classes are self-supporting, full fees for classes and materials must be charged to all persons enrolled regardless of the age of the student.

Tuition Waivers for Non-CWI Employees

CWI will match Idaho public universities’ and colleges’ tuition benefits provided to their employees subject to a reciprocity agreement between parties.

Special course charges, such as activity and lab fees, must be paid by the employee by the due date for the term in which the student is enrolled and are not included in the tuition benefit. The cost to the employee will be ten percent (10%) of the tuition and fees plus a $20 nonrefundable registration fee per semester.

This policy does not apply to any non-credit or continuing education program or class. For information on this benefit and the procedures related thereto, see the Human Resources Office. Any exceptions to this policy or the procedure must be approved in advance by the Executive Director of Human Resources.

Tuition and Fees Refund

Application for a refund must be in writing and filed with the One Stop Student Services Office within ten (10) days after the date of withdrawal, and must be accompanied by a copy of the processed withdrawal slip which will establish the date for refund purposes. In the event there is financial aid involved or other third party funding sources, students will not receive any refund money until the third party is paid in full.

If payment was made by credit card and a credit balance arises, credit will first be returned to the credit card account, up to the amount paid on the credit card, before any excess is returned by check.

Special Course Fees

Proposing special course fees (SCFs) is a semi-annual occurrence the College should be prepared to address in a timely manner. A SCF may be charged to partially cover the cost of supplies or services in certain courses. Examples are laboratory breakage, clinical instruction costs, welding supplies, data processing supplies, ceramic materials, towel services, etc. SCFs will be listed in the course schedule.

Submissions for SCFs should follow a procedure that allows time for departments, administration and the Board to review, as well as allow time for the fees to be incorporated into both the financial aid process and the schedule of classes for the subsequent semester.

Academic units that wish to propose or modify (increase, decrease or delete) a SCF, must submit a “Special Course Fee Request Form” to the Executive Vice President of Instruction and Student Services (EVP). The Vice President of Finance and Administration will review and the Board of Trustees will approve all Special Course fees. SCF form must contain the following information for each course affected (or each group of courses similarly affected) by the proposed fees:

The Veterans Benefits and Transition Act of 2018 (Public Law 115-407)

To comply with the Veterans Benefits and Transition Act of 2018 the College of Western Idaho allows GI Bill® and VR&E beneficiaries (Chapter 33 and Chapter 31 of the GI Bill®) to attend a course of education or training for up to 90 days from the date the beneficiary provides a certificate of eligibility, or a valid VA Form 28-1905 and a Request for Certification form, provided that the beneficiary has remaining eligibility.

Additionally the College of Western Idaho will not impose a penalty, or require the beneficiary to borrow additional funds to cover tuition and fees due to late payments from the Department of Veteran Affairs (VA). If the beneficiary is at less than the 100% benefit level they are responsible for their portion of the due tuition and fees (amount not covered by the VA) as outlined in the Academic Calendar.