Number: STU 100
Effective: April 28, 2017
Last Reviewed: May 15, 2023
Department: Business and Finance/Student Affairs
Last Revision: May 10, 2023


To establish oversight for tuition and fees charged to credit students.


Applies to all tuition and fees charged to credit students at CWI.


Special Fees: Charges in addition to Tuition and Fees used to cover specific needs in addition to those costs require for a traditional lecture course. There are a variety of Special Fees that are further defined in this policy.

IncludEd Fees: Charges applied to an individual course to provide instructional materials for that course. These fees can be paid by Federal Financial Aid and ensure access to instructional materials at the beginning of the session for each student. These fees replace the need to purchase materials separately.

Tuition and Fees: The cost per credit for the offering of a general unit of instruction as outlined in Idaho Code 33-2110.

Special Instruction and Service Fees: Charges applied to all credit courses.

Special Course Fees (SCFs): These fees offset unique costs beyond a traditional college lecture class and are limited to the approved justifications for SCFs as noted in the Tuition and Fees Policy (STU 100). Some SFCs allow students to opt out of payment as noted in this policy.


This policy outlines the guidance under which tuition rates and fees shall be established by CWI. In conjunction with CWI’S STU 110 Residency Policy, this policy further sets forth guidelines for establishing residency for purposes of charging student tuition. Tuition Waivers, Refunds, and Veteran’s Benefits are further addressed.


Resident And Non-Resident Tuition

The President shall bring to the Board of Trustees an action to establish tuition charges for the following academic year. The President shall establish procedures regarding collection, waiver, and refunds of tuition. Credit-based tuition and all fees are approved annually by the Board of Trustees. The approved amounts will be published on

Senior Citizen’s Tuition

District residents who are sixty (60) years of age or older will qualify for reduced “senior citizen” tuition at CWI. The tuition rate for senior citizens for credit classes will be a discounted rate of fifty percent (50%) per credit hour. Costs for materials, books, and special fees will be charged at full price.

Because non-credit classes are self-supporting, full fees for classes and materials must be charged to all persons enrolled regardless of the age of the student.

Tuition Waivers for Non-CWI Employees

CWI will match Idaho public universities’ and colleges’ tuition benefits provided to their employees subject to a reciprocity agreement between parties.

Special fees must be paid by the employee by the due date for the term in which the student is enrolled and are not included in the tuition benefit. The cost to the employee will be ten percent (10%) of the tuition and fees plus a twenty (20) dollar nonrefundable registration fee per semester.

This policy does not apply to any non-credit or continuing education program or class. For information on this benefit and the procedures related thereto, see the Human Resources Department. Any exceptions to this policy or the procedure must be approved in advance by the Executive Director of Human Resources.

Special Fees

In accordance with the Idaho Statue Title 33, Chapter 21 part 33-2110, the College of Western Idaho applies special fees to courses and programs where approved.

IncludEd Fees:

IncludEd Fees are applied to a course when the College has negotiated a reduced price for instructional materials and can confirm access to those materials at the beginning of class for each student.

Special Instruction and Service Fees (SISFs):

SISFs are fees paid by all students each semester in which they register in a credit course. This fee may be charged on a per credit hour bases or as a flat fee per student based on enrollment. SISF fees are presented to the Board of Trustees annually for approval along with resident and non-resident tuition.

Special Course Fees (SCFs):

SCFs are attached to a specific course to cover the added expenses of that course for the following reasons:

  • Providing student assets related to the program of study. This includes tools and equipment that the student retains regardless of completion of the course or program that can be used later in their career or for other non-instructional purposes.
  • Exam Fees that provide students an opportunity to earn an industry credential or standardized recognition of skills or knowledge related to the content of the course.
  • Exceptional consumable expenses required to provide instruction for a given course.

Special Course Fees are limited to expenses that require $25 or more per student. Fees will be set in $5 increments.

Submissions for all Special Fees follow a procedure that allows time for departments, admission, and the Board to review, as well as time for the fees to be incorporated into both the financial aid process and the schedule of classes for the subsequent academic year. A complete list of fees is published on the Tuition and Fees page of which is updated annually.


To comply with the Veterans Benefits and Transition Act of 2018 the College of Western Idaho allows GI Bill® and VR&E beneficiaries (Chapter 33 and Chapter 31 of the GI Bill®) to attend a course of education or training for up to 90 days from the date the beneficiary provides a certificate of eligibility, or a valid VA Form 28-1905 and a Request for Certification form, provided that the beneficiary has remaining eligibility.

Additionally, the College of Western Idaho will not impose a penalty or require the beneficiary to borrow additional funds to cover tuition and fees due to late payments from the Department of Veteran Affairs (VA). If the beneficiary is at less than the 100% benefit level, they are responsible for their portion of the due tuition and fees (amount not covered by the VA) as outlined in the Academic Calendar.


Application for a refund must be in writing and filed with One Stop Student Services within 10 days of the date of withdrawal and must be accompanied by a copy of the processed withdrawal slip which will establish the date for refund purposes. In the event there is financial aid involved or other third-party funding sources, students will not receive any refund money until the third party is paid in full.

If payment was made by credit card and a credit balance arises, credit will first be returned to the credit card account, up to the amount paid on the credit card before any excess is returned by check.