STU 120 - Readmission Of Service Members Policy

Number: STU 120
Effective: July 1, 2021
Last Reviewed: March 20, 2024
Department: Student Affairs
Last Revision: March 20, 2024

Purpose

In accordance with federal regulations, 34 C.F.R. § 668.18 and the Department of Defense (DoD) Voluntary Education Partnership Memorandum of Understanding (MOU), CWI will promptly readmit members of the uniformed services who seek readmission to a program that was interrupted due to a uniformed service obligation.

Scope

Applies to any CWI student who cannot attend school due to “military service” as defined below

Definition

Military service – Voluntary or involuntary service in the armed forces, including service by a member of the National Guard or Reserve on active duty, active duty for training, or full-time National Guard duty under federal authority, for a period of more than thirty (30) consecutive days under a call or order to active duty of more than thirty (30) consecutive days. This does not include National Guard service under state authority. (Military service is equivalent to “services in the uniformed services” as defined at 34 CFR 668.18.)

Service member – Someone who is a member of, applies to be a member of, performs, has performed, applies to perform, or has an obligation to perform, service in the uniformed services.

Appropriate officer – A warrant, commissioned, or noncommissioned officer authorized to give notice by the military service concerned.

Armed Forces – The U.S. Army, Navy Air Force, Marine Corps, Space Force, and Coast Guard.

Active duty – Full-time duty in the active military service of the United States. Active duty includes full-time training duty, annual training duty, and attendance, while in the active military service, at a school designated as a service school by law or by the Secretary of the military department concerned. Active duty does not include full-time National Guard or Air National Guard duty.

Policy

CWI will promptly readmit a service member with the same academic status they had when last attending the College or accepted for admission to the school. This requirement applies to any student who cannot attend school due to military service.

Eligibility

This policy shall apply to:

  1. Service members who are unable to attend classes for more than thirty (30) consecutive days due to military service; and
  2. Service members who are unable to attend classes for less than thirty (30) days due to military service when such an absence would result in a withdrawal from the college.

A student is eligible for readmission under this policy if, during an absence, the student performs military services voluntary or involuntary, in the Armed Forces, including the National Guard or Reserve, active duty, active duty for training or full-time National Guard (under federal authority). The cumulative length of all absences for uniformed service (service time only) must not exceed five (5) years.

Notification of Military Service and Intent to Return to School

The student must notify CWI of their military service and intention to return to the College as follows:

Notification of military service – The student (or an appropriate officer of the armed forces or official of the Department of Defense) must give oral or written notice of such service to the CWI Veterans and Military Family Services as far in advance as is reasonable under the circumstances. This notice does not have to indicate whether the student intends to return to CWI and may not be subject to any rule of timeliness. (Timeliness must be determined by the facts in each case.) Alternatively, at the time of readmission, the student may submit an attestation of military service that necessitated his absence from CWI. No notice is required if precluded by military necessity, such as service in operations that are classified or would be compromised by such notice.

Notification of intent to return to CWI – The student must also give oral or written notice of an intent to return to CWI within three years after the completion of the period of service. A student who is hospitalized or convalescing due to an illness or injury incurred or aggravated during the performance of service must notify CWI within two years after the end of the period needed for recovery from the illness or injury. A student who fails to apply for readmission within these periods does not automatically forfeit eligibility for readmission but is subject to the school’s established general practices.

Tuition and Fees

A returning student must be charged the same tuition and fees in effect during the last academic year the student attended unless veterans’ education benefits or other service member education benefits will pay the amount in excess. For subsequent academic years, the returning student may not be charged tuition and fees more than what other students in the program are charged.

Readmission Requirements

CWI will promptly readmit the student into the next class or classes in the program beginning after they provide notice of intent to reenroll, unless they request a later date or unusual circumstances require CWI to admit them later.

CWI will admit the student with the same academic status, which means:

  • To the same program to which the student was last admitted or, if that exact program is no longer offered, the program that is most like that program, unless they choose a different program
  • At the same enrollment status, unless the student wants to enroll at a different enrollment status
  • With the same number of credit hours previously completed, unless the student is readmitted to a different program to which the completed credit hours are not transferable
  • With the same academic standing the student previously had

The cumulative length of the absence and of all previous absences from the school for military service may not exceed five (5) years. Only the time the student spends performing service is counted.

If CWI determines that a returning student is not prepared to resume the program or is unable to complete the program, the College must make reasonable efforts to enable the student to resume or complete the program at no additional cost to the student. If such efforts are unsuccessful or place an undue hardship on CWI, the College is not required to readmit the student.