College of Western Idaho (CWI) is committed to protecting the privacy of visitors to the College's website, cwi.edu, and increasing the ease and efficiency in which for individuals and businesses to interact with the College. While a majority of the site may be accessed without providing personal information, personal information will be requested by the College on occasion to provide requested services.
This policies and procedures outlined below are consistent with the provisions of the Internet Security and Privacy Act, the Freedom of Information Law, and the Personal Privacy Protection Law.
Information Collected When Visiting the Site
When visiting cwi.edu, CWI automatically collects and stores the following information about your visit:
- the Internet Protocol address and Internet Service Provider of the computer that accessed the site
- the type of browser, its version, and the operating system on which that browser is running
- the Web page from which the user accessed the current Web page
- the date and time of the user's request
- the pages that were visited
- and the amount of time spent at each page.
The information above is not deemed to constitute personal information by the Internet Privacy and Security Act. Information collected is used to improve content on cwi.edu, help the College understand how users are interacting with the website, for statistical analysis, and to determine what information is of most and least interest to users. The information is not collected for commercial marketing purposes, and CWI is not authorized to sell or otherwise disclose the information collected from cwi.edu for commercial marketing purposes.
Information Collected When You E-mail the College or Complete a Transaction
During your visit to cwi.edu, you may send an e-mail to the College. Your e-mail address and the contents of your message will be collected. The information collected is not limited to text characters and may include audio, video, and graphic information formats included in the message. Your e-mail address and the information included in your message may be used to respond to you, address issues you identify, improve the website, or forward your message to another CWI department for appropriate action. Your e-mail address is not collected for commercial purposes, and CWI is not authorized to sell or otherwise disclose your e-mail address for commercial purposes.
During your visit to cwi.edu, you may complete a transaction such as an online application contribution, survey, or an online information request form. The information collected by CWI, including personal information volunteered by you in completing the transaction, is used by CWI and may be disclosed by CWI for those purposes that may be reasonably ascertained from the nature and terms of the transaction in which the information was submitted.
CWI does not knowingly collect personal information from children under the age of 13 or create profiles of children under the age of 13. Users are cautioned, however, that the collection of personal information submitted in an e-mail will be treated as though it was submitted by an adult, and may, unless exempted from access by federal or state law, be subject to public access.
Disclosure of Information Collected
The collection of information through cwi.edu and the disclosure of that information are subject to the provisions of the Internet Security and Privacy Act. CWI will only collect personal information through cwi.edu or disclose personal information collected through cwi.edu if the user has consented to the collection or disclosure of such personal information. The voluntary disclosure of personal information to CWI by the user constitutes consent to the collection and disclosure of the information by CWI for the purposes for which the user disclosed the information to CWI.
However, CWI may collect or disclose personal information without consent if the collection or disclosure is: (1) necessary to perform the statutory duties of CWI or necessary for CWI to operate a program authorized by law or state or federal statute or regulation; (2) made pursuant to a court order or by law; (3) for the purpose of validating the identity of the user; or (4) of information to be used solely for statistical purposes that is in a form that cannot be used to identify any particular person.
If personal information is requested on the website or volunteered by the user, state law and the federal Privacy Act of 1974 may protect it. However, some of the information may become public record once you provide it and may be subject to public inspection and copying if not protected by federal or state law.
Further, the disclosure of information, including personal information, collected through cwi.edu is subject to the provisions of the Freedom of Information Law and the Personal Privacy Protection Law.
CWI may disclose personal information to federal or state law enforcement authorities to enforce its rights against unauthorized access or attempted unauthorized access to CWI’s information technology assets.
Retention of Information Collected
The information collected through cwi.edu is retained by CWI in accordance with the records retention and disposition requirements of the Idaho State Law. In the state of Idaho, laws exist to ensure that government is open and the public has a right to access appropriate records and information possessed by state government. At the same time, there are exceptions to the public's right to access public records that serve various needs, including the privacy of individuals. Exceptions are provided by both state and federal laws. In general, the Internet services logs of CWI, comprising electronic files or automated logs created to monitor access and use of College services provided through cwi.edu, are archived for future reference. Information concerning these records retention and disposition schedules may be obtained the College's Policies and Procedures Manual.
Personal Information & Choice
You may choose whether to provide personal information online.
Personal information is information about a natural person that is readily identifiable to that specific individual. Personal information includes such things as an individual's name, address, and phone number. A domain name or Internet Protocol address is not considered personal information.
The College does not collect your personal information unless you voluntarily provide it by sending us e-mail, participating in a survey, or completing an online form. You may choose not to contact us by e-mail, participate in a survey, or provide any personal information using an online form. Your choice not to participate in these activities will not impair your ability to browse the site and read or download any information provided on the site. You may contact the College at the phone number listed in the footer of every page of the site or contact a department or person directly using contact information found in the Directory.
If personal information is requested on the site or volunteered by the user, state law and the federal Privacy Act of 1974 may protect it. However, this information is a public record once you provide it and may be subject to public inspection and copying if not protected by federal or state law.
If you believe your personal information is being used for a purpose other than what was intended when submitted, you may contact the College using the contact information listed below.
Confidentiality & Integrity of Personal Information Collected
CWI is strongly committed to protecting personal information collected through cwi.edu against unauthorized access, use, or disclosure. Consequently, CWI limits employee access to personal information collected through cwi.edu to only those employees who need access to the information in the performance of their official duties. Employees who have access to this information follow appropriate procedures in connection with any disclosures of personal information.
In addition, CWI has implemented procedures to safeguard the integrity of its information technology assets, including, but not limited to, authentication, authorization, monitoring, auditing, and encryption. These security procedures have been integrated into the design, implementation, and day-to-day operations of cwi.edu as part of the College's continuing commitment to the security of electronic content as well as the electronic transmission of information.
For website security purposes and to maintain the availability of cwi.edu for all users, CWI employs software to monitor traffic to identify unauthorized attempts to upload or change information or otherwise damage cwi.edu.
Applets are tools downloaded to your computer to work with the software you have. Applets are intended to enhance your browsing experience by enabling you to view information in a unique manner or enable access to information that your computer would otherwise be unable to access without the applet.
Refusing or deleting these cookies and applets may limit your ability to take advantage of some features of this website.
The policies and practices described above are subject to change. Any significant changes to these policies and practices will be promptly communicated.
The information on this page should not be construed in any way as giving business, legal, or other advice, or warranting as fail proof the security of information provided via the CWI website.