Number: HR 070
Effective: December 1, 2016
Department: Human Resources
Last Revision: December 6, 2016


To establish guidelines for ensuring that CWI’s personnel files are complete and that new hires are provided necessary information related to their employment at CWI.


Applies to all individuals accepting employment at CWI and supervisors and managers who are responsible for new hires.


The Human Resources Department is responsible for ensuring that applicable pre-employment screening processes such as background checks and substance testing have been completed before a new hire may begin work.

Further, new hire forms must be received by the Human Resource Office on or before the first day of employment. Accordingly, managers and supervisor should confirm with Human Resources that CWI’s pre-employment process has been completed before a new hire begins work.


Employees must be 18 years of age or older at time of employment. Exceptions will be made for individuals 16 and older who are enrolled as CWI students and working as a work-study or student employee. Certain jobs may require at least 18 years of age due to safety and the nature of the job.

Employment Forms To Be Completed 

The following pre-employment forms must be completed before the employee may begin work for CWI:

  • Employment application form
  • Employment eligibility form (I-9);
  • W-4 
  • Employee information sheet
  • Confidentiality agreements (if applicable)
  • Background Check Authorization
  • Additional paperwork as appropriate for position

Distribution Of Policy Manual 

Each new hire will be provided a copy of or access to CWI’s Policy Manual. It is the responsibility of the employee to familiarize him/herself with the contents of the Policy Manual and to acknowledge its receipt in writing. CWI reserves the sole right to add, change or rescind any policy, practice or operational procedure at any time without prior notice to or consent by CWI’s employees. As appropriate, periodic updates and/or changes will be communicated to employees.

Working Hours Or Days: Extra Or Other Time 

While generally established by CWI’s Administration, the work week may vary slightly depending upon the needs of the respective department. New employees should be advised of the parameters of their work week upon commencement of employment. The work week is approximately 40 hours per week depending on the employee's department. All personnel must secure approval from the appropriate supervisor before committing themselves to other assignments during their regular hours.