Clubs will want to advertise for their clubs and organizations through various media which includes different forms of print material. For the purpose of this policy, we differentiate posters and handouts as different types of print media that require different levels of approval.


Posters are considered large print papers that are placed in a designated posting space to promote something. Typically, posters are designed to be both eye-catching and informative.

Student clubs that would like to have posters approved and posted to designated bulletin boards at CWI will need to adhere to the following:

  • Student Engagement must approve, stamp, and post ALL posters. Posters will need to be submitted by Thursday mornings at 8:00 am. Posters submitted by Thursday at 8 a.m. are dispersed on Thursday afternoons and hung up on Fridays. Posters submitted after Thursday at 8 a.m. will not be posted until the following Friday.
    • Please submit your poster to and include:
      • Size for printing  (8.5in. x 11in. or 11in. x 17in.) 
      • The CWI locations you would like to have it posted to
  • Any posters that are posted to bulletin boards without a stamp of approval will be removed. Repeated offenses may result in an organizational sanction.
  • Printed material should not utilize the college logo or brand without prior approval from the CWI Marketing & Communications team.
    • If you would like to seek approval please contact at least 30 business days prior to needing the materials printed. 
  • Student clubs are to submit an electronic copy (file format .pdf, .jpeg, or .png) of proposed flyers to Student Engagement at
    • All posters must be designed to have a blank white box in the bottom right corner that measures 2 inches wide and 1 inch tall. This box is where we will stamp and sign with approval.  If this space is not left we will add a space that may block important information you are wanting to convey.


Handouts are types of documents ( i.e. brochures, flyers, leaflets, cards) that are given out to people that contain information about a particular subject, event, program, or issue.

Student clubs that would like to have handouts printed  by Student Engagement shall adhere to the following:

  • Send to at least 3 business days prior to the handouts being needed.
  • The designs must be sent electronically in a .pdf, .jpeg, or .png format. When sending them please let us know the number you would like to have printed as well as the print size. Student Engagement has a large paper cutter in Willow C that clubs may use.
  • Handouts are not required to be printed by Student Engagement but clubs must give handouts directly to people and not leave materials on tables, chairs, desks, walls, etc.

Signs, posters, or any other material that contain non-permissible solicitation, obscene, libelous, or illegal content and/or violates CWI policies are not permitted. 

Signs which are placed in easels or which are constructed to be free-standing may be placed in the hallways of the buildings as long as they do not impede the flow of traffic and are only in use during a designated event or program time.