Change Fund (Cash Box) Procedures for Student Clubs and other onetime events:

  • Change Funds must be requested through the event request process. If your event requires a cash box, request it in the Fundraising Section. This will forward the request to the Student Engagement Office for review. The request must be received by the Student Engagement Office within a minimum of five (5) business days in advance of the event. It is the requester's responsibility to arrange pickup and return of cash box to the Student Accounts Cashier located at a One Stop.
    • Once approved the club representative designated to handle the Temp-Drawer (cash box) will need to setup an appointment with the One Stop cashier at least 3 business days in advance.
  • The Student Accounts Cashier will provide cash box, change fund, and change fund/petty cash action form. The Student Accounts Cashier and club advisor or designated club officer must each verify the amount and sign change fund/petty cash action form to check out the funds. The club will be responsible for the return of funds in the amount listed on the change fund/petty cash action form.
  • The Deposit Form and the funds from the event must be turned into the Student Accounts Cashier. The Student Accounts Cashier and club advisor or designated club officer must each count and confirm the amount that will be deposited to the account printed on the deposit form.
    • Revenue over $200 needs to be deposited at one of the One Stops within one (1) business day.
    • Revenue less than $200 needs to be deposited at a One Stop with three (3) business days.
  • Note: Keeping portions of receipts to be used as change funds is strictly prohibited