ADMIN 040 - Sponsored Programs

Award: The formal written agreement between the College and the funding organization. Awards funding mechanism includes contracts, subcontracts or sub-awards, cooperative agreements, memorandums of understanding, memorandums of agreements, award letters or award notifications and grants.

Budget: A detailed statement that includes all estimated costs for support of the sponsored program.

Conflict of Interest: A situation where an employee’s financial, professional, or personal interest compromises the employee’s professional judgment in the discharge of their duties.

Conflict of Commitment: Refers to an individual distribution of effort between the individual’s appointment at CWI and the individuals outside professional activities.

Contract: The instrument through which a funding organization is a buyer of goods and services for the direct benefit of the funding organization with firm timelines and deliverable requirements.

Cooperative Agreement: Federal agencies use cooperative agreements to provide financial assistance to a particular project or program. Under a cooperative agreement, federal involvement throughout the project or program is expected.

Funding Organization: An external entity that provides funding for a sponsored program or project. For this policy's purposes, the terms Grantor and Sponsor are interchangeable and have the same meaning as Funding Organization.

Grant: An award type or instrument used to provide financial support for a particular project with minimal involvement and control by the funding organization.

Post-Award Group: The post-award group consists of Accountants and a Grants Analyst designated by the Business Office and reporting directly to the Comptroller. Post-Award group staff oversee the fiscal management of the award, including but not limited to, award compliance, financial reporting submissions, invoicing, coordinating with Principal Investigator for technical or programmatic reporting submission, and coordinating and obtaining funding organization approval of changes when necessary.

Principal Investigator (PI): The individual responsible for the technical and financial performance of a sponsored project.

Project Director (PD): A Principal Investigator.

Proposal: A sponsored program proposal is a document prepared in response to a call for proposal or funding opportunity in accordance with the funding organization instructions. It is also an official record of what was proposed to the funding organization in return for the funding requested.

Sponsored Program: Any externally funded activity for which there is a specific statement of work that is expected to be completed within a defined period, budget, and a designated principal investigator (PI) or project director (PD). A Sponsored Program/Project may support CWI (College of Western Idaho) activities including research, training and instruction, public service, or other scholarly activities. Sponsored Projects may be funded by federal agencies, state entities, private for-profit entities, local governmental agencies, non-profit organizations, and foreign entities, and the instrument may be a grant, contract, cooperative agreement, memorandum of understanding, purchase order, or consortium agreements. A Sponsored Project may also be referred to as a grant or award.