ADMIN 180 - Uniforms and Logo Apparel
Purpose
To establish guidelines for the purchase and use of uniforms or logo CWI apparel for employees
Scope
This policy applies to all CWI employees
Policy
College of Western Idaho does not have a standardized dress code for the entire college. In general, the College’s culture is that of “business casual” where clothes are appropriate for the workplace, clean, tatter-free, providing adequate coverage, and free of offensive words. Under these guidelines, each department is free to determine the nature of the clothing they will require or allow in the workplace.
Department Heads have the authority to require specific types of dress for their employees depending upon their job functions.
Guidelines
For audit purposes, purchases made prior to the latest revision of this policy are subject to that version of this policy in effect at the time the purchase process was initiated. Purchases made after the latest revision date of this policy are subject to this policy as amended.
Uniforms Required for Safety
Employees whose job duties require rigorous physical tasks or exposure to safety risks are required to wear suitable, protective uniforms with CWI logo.
If employees are specifically required to wear uniforms for safety reasons, the College will provide five (5) sets upon hiring. Replacement pieces will be provided to the employee as uniform items wear out.
Employees are responsible for basic upkeep and cleaning of uniforms purchased for them. They are expected to be appropriately attired for work at the beginning of each shift, wearing neat, clean uniforms.
Logo Apparel Required for Public Relations
Employees whose job duties require them to perform public relations functions with external customers or students are required to wear apparel with the CWI logo. Logo wear of this type is adaptable to general usage as ordinary clothing, and therefore is considered by the IRS to be a taxable fringe benefit to the employee. However, a limited quantity could be provided tax-free to an employee under IRS de minimus fringe regulations, depending upon facts and circumstances.
Due to this IRS restriction, employees in a public relations capacity will be provided logo apparel items in an amount not to exceed $100 per Calendar year, of a style and color appropriate to the position and function. Employees may purchase additional logo apparel with their own personal funds. The College will not reimburse employees for those purchases.
Logo Apparel Given as Gifts
Logo apparel given as gifts to employees, students, or other non-employees must follow ADMIN 080: Gifts, Awards, and Incentives Policy
Referenced:
Forms and other documentation associated with this policy can be found on the internal Business Office site.
Referenced
Finance and Administration Policies
- ADMIN 000 - Contract Administration and Management
- ADMIN 010 - Cash Handling Policy
- ADMIN 020 - Business Ethics
- ADMIN 030 - Post-Issuance Tax Exempt Bond Compliance Policy
- ADMIN 040 - Sponsored Programs
- ADMIN 050 - Accounts Payable
- ADMIN 060 - Travel and Meeting
- ADMIN 070 - Food And Entertainment
- ADMIN 080 - Gifts, Awards, And Incentives
- ADMIN 090 - Investments
- ADMIN 100 - Procurement Policy
- ADMIN 110 - Fixed Asset Acquisition & Management
- ADMIN 120 - Debt Management Policy
- ADMIN 130 - Change Funds/Petty Cash Funds Policy
- ADMIN 140 - Audits Policy
- ADMIN 150 - Authorized Signature
- ADMIN 160 - Independent Contractors Policy
- ADMIN 170 - Purchasing Card Policy
- ADMIN 180 - Uniforms and Logo Apparel
- ADMIN 190 - Procurement of Public Works Construction