ADMIN 130 - Change Funds/Petty Cash Funds Policy
Purpose
To provide policy for the establishment, use and maintenance of change funds and petty cash funds at CWI.
Scope
Applies to all organizational units within CWI that establish, use and maintain change fund and petty cash funds.
Policy
Establishment, use and maintenance of change funds and/or petty cash funds are necessary for cashiering functions, departmental use and various activities with CWI. This policy is intended to provide for the sound management of these funds and prevent the mismanagement or abuse of any such funds.
Guidelines
Authority And Responsibilities
The authority to establish either a change or petty cash fund must come from the Vice President for Finance and Administration (VPFA). A Dean, Department Chair or Supervisor must make a written request for authority to maintain a change or petty cash fund. The person to whom such authority is granted holds overall responsibility for the management of the fund.
Individual responsibility is established by assigning the fund to a specific employee. This employee is responsible for the fund until the monies are either returned to the Business Office or until another employee is assigned responsibility. Any employee assigned responsibility for a change or petty cash fund must sign a form to such effect provided by the Business Office.
Authorization
An authorization request must be submitted to establish a change or petty cash fund, a “petty cash/change fund action” form and a letter of request should be submitted to the VPFA. Once the VPFA has approved the change or petty cash fund, a request with specified cash denominations should be submitted to the Business Office.
Administration, Business, & Finance Policies
- ADMIN 000 - Contract Administration and Management Policy
- ADMIN 010 - Cash Handling Policy
- ADMIN 020 - Business Ethics
- ADMIN 030 - Post-Issuance Tax Exempt Bond Compliance Policy
- ADMIN 040 - Sponsored Programs
- ADMIN 050 - Accounts Payable
- ADMIN 060 - Travel and Meeting Policy
- ADMIN 070 - Food And Entertainment
- ADMIN 080 - Gifts, Awards, And Incentives Policy
- ADMIN 090 - Investments Policy
- ADMIN 100 - Procurement Policy
- ADMIN 110 - Fixed Asset Acquisition & Management
- ADMIN 120 - Debt Management Policy
- ADMIN 130 - Change Funds/Petty Cash Funds Policy
- ADMIN 140 - Audits Policy
- ADMIN 150 - Authorized Signature Policy
- ADMIN 160 - Independent Contractors Policy
- ADMIN 170 - Purchasing Card Policy
- ADMIN 180 - Uniforms and Logo Apparel
- ADMIN 190 - Procurement of Public Works Construction