Club activities such as hosting an individual, group or event (comedian, musician, performer, guest lecturer etc.) require a contract between the College and the guest. Rentals of equipment or facilities also require contracts. The contract must be approved by by the Provost and the CWI contracts team. The club will be required to obtain prior approval through the form of an event pre-approval, of any contract between the College and the other party or parties involved. 

  • For items that require a contract, the event request should be submitted at least 30 business days in advance of when the contract needs to be signed by both CWI and the selected vendor. 
  • Contracts must be signed by the CWI contracts office designated authorized signatory. Contracts not signed by them are not valid to use club or other institutional funds for payment.