1. Contact the Office of Student Engagement: Meet with the Coordinator for Student Engagement to receive guidance throughout the process.
  2. Find the required minimum officer and advisor roles:
    1. The three required Officer positions are President, Treasurer, and Secretary 
      1. Officers must meet the following criteria: 
        1. Must have a semester AND cumulative GPA of 2.0 or greater 
        2. Enrolled in at least 1 credit at CWI 
        3. Must be in good conduct standing with CWI
        4. Officers must not hold a required officer positions (president, secretary, treasurer) in more than one club or any officer role within ASCWI
    2. Club Advisor
      1. Club Advisors must be employed at CWI
  3. Complete and submit the following paperwork during the Club Open Enrollment Period: 
    1. Application to Form or re-activate a Student Club or Organization. Access this form by Clicking Here. 
      1. A complete application will include all minimum officer and advisor information and a club constitution.  
        1. A template is located in Appendix A or a word document can be provided when requested from Student Engagement at StudentEngagement@cwi.edu A template is located in Appendix A or a word document can be provided when requested from the Coordinator of Student Engagement & Programs 
  4. All officers and advisor(s) must complete the organization tests available through blackboard:
    1. Everyone will be added to the portal once the coordinator has approved the club application and notified the organization via email. 
    2. Clubs who have not had officers complete the training are not able to request or spend funds. 
  5. Once the club has become active by completing the organization test then the club should submit the information, they want included on the club website by completing the  Club Organization Web Updates Request Form. The minimum following information for updating the club web page includes:
    1. Club description
    2. How students can get in contact with the organization
    3. Any officer information that you want to be available(advisor is automatically included) 
    4. Officer Profile Photos: 125x125 pixels 
      1. Names, Positions, Emails(optional)
    5. Club Web Page Images:
      1. Header: 880x200 pixels 
      2. Icon: 100x100 pixels 
  6. Establish a Club Facebook Page:
    1. Facebook pages will be established through the Office of Student Engagement through the following steps: 
      1. Determine who will oversee the management of the page and which officers will have access 
      2. Coordinate a time to have everyone meet with the Coordinator of Student Engagement & Programs 
        1. Email StudentEngagement@cwi.edu
  7. In order to sustain an active status, the club must continue to meet the following requirements: 
    1. Meet at once monthly 
    2. Send a club representative to Student Leadership Circle Meetings the first Thursday of each month at 4:00 PM during the fall and spring semesters. These meetings occur in conjunction with ASCWI Senate meetings 
      1. A club representative is considered a student who is involved with the organization and can deliver a report. The representative should only be representing one club at the student leadership circle. 
      2. If a representative is not able to attend, then the club should send a report of what they have been working on and anything upcoming to the Coordinator of Student Engagement & Programs. 

8. Club Application renewal is only required once an academic year. Club activation from Fall semester is valid through June 30th the following year. Club activation in spring semester if valid through June 30th of that same year.