7.11 Portfolio Evaluation

Only complete portfolios are reviewed. Members of the Faculty Promotion Committee will be reviewing the portfolios. All information from the evaluation process will be kept completely confidential. The FPC will conduct their review using materials assembled in the applicant portfolio. Additional information or clarification may be requested of the applicant under review. It is not within the purview of the FPC, nor is it appropriate for the FPC, to request information or clarification because of an incomplete portfolio. Recommendations for promotion will be based on a majority vote of the committee members.

Committee members may not discuss a portfolio with the applicant or any other party. The FPC Chair may discuss decisions with the Provost. See Promotion rubrics in Appendix E.

A. Decisions

FPC will send its written recommendations to the Provost no later than the last Friday in March.
After receiving and reviewing the Committee’s recommendations, the Provost will in turn approve the recommendations or return them to the Committee for re-evaluation.

B. Notifications

All applicants will be notified of the decision regarding their promotion by the last day of April by the office of the Provost.
In the case that an applicant is not approved for promotion, the applicant must be notified in writing at least 5 business days before the public announcement of the promotion of any other candidates by the College.

C. Appeals

A revised appeals process is under consideration by the Faculty Promotions Committee for the2020-2021 academic year. The process will be reviewed and approved by the Faculty Senate.

D. Withdrawal from promotion process

Candidates may withdraw from the promotion process at any time. A candidate may withdraw by notifying the FPC Chair. Withdrawals may not be reversed. The candidate may participate in the next cycle. Should the candidate submit a portfolio and then withdraw, the candidate will receive no feedback on the portfolio from FPC.

E. Exceptions

Exceptions to any aspect of the promotion application process must be requested in writing.Exceptions will be sent to the chair of FPC. FPC will consider the exception and make are commendation to the Provost. The Provost will make the final decision and notify the FPC and faculty making the request.