Effective: July 16, 2019
Last Reviewed: December 27, 2022
Last Revision: March 15, 2023

Regular Meetings 

Regular meetings of the Board generally occur on the third Tuesday of the month. Pursuant to Idaho Code §§ 74-201, et seq., all meetings of the Board, except executive sessions, are open to the public. The President’s Office will provide notice of all regular meetings of the Board no less than five calendar days prior to the meeting pursuant to Idaho Code § 74-204. Attendance of Trustees at events are not considered a “meeting” for purposes of Idaho’s Open Meeting Law, Idaho Code §§ 74-201, et seq., provided that Trustees are not making a decision or deliberating toward making a decision on any matter. 

Special Meetings 

The Board may hold special meetings that may be called at any time by the President or the Board Chair or upon the request of three members of the Board. In accordance with Idaho Code § 74-204, the President’s Office will provide notice of all special meetings of the Board at least 24 hours prior to the meeting unless an emergency exists. Notice of special meetings shall also be provided to Trustees at least 24 hours prior to the meeting unless an emergency exists. If conditions warrant, waivers can be signed by Trustees in lieu of such a notice for a special meeting. No business may be transacted in special meetings other than that specified on the agenda, unless the agenda is amended as provided in Idaho Code § 74-204.

Executive Sessions 

An executive session of the Board may be held upon a two-thirds (2/3) majority roll call vote for the purpose(s) identified in Idaho Code § 74-206. No executive session may be held for the purpose of taking any final action or making any final decision. 


Three members of the Board will constitute a quorum for the transaction of business. An affirmative vote of the majority of all Trustees present will be required for the passage of a motion except as otherwise provided by Idaho Code or Robert's Rules of Order

Rules of Decorum 

Should the orderly conduct of a meeting be disrupted, the responsible parties may be asked to curtail the behavior. If order cannot be restored, CWI’s security personnel may be asked to remove the responsible individual(s) or clear the meeting room. 

Should a speaker use profanity or other forms of offensive language, threaten violence or act violently, or raise topics scheduled for closed session, the Board Chair may rule the individual out of order and deny him/her the opportunity to speak further. 

Rules of Order 

All meetings of the Board will be conducted in the manner prescribed by Idaho Code. However, should an issue concerning parliamentary procedure arise that is not addressed by Idaho Code, the most current edition of Robert’s Rules of Order will be the prevailing authority in all cases to which they are applicable and where they are not inconsistent with other Board policy.