3.5 Academic Record Appeal Procedure

A. Informal Appeal/Consultation with One Stop or Student Advising and Success

Students seeking exceptions to academic policies or deadlines should first contact their advisor or a One Stop Representative to explain the situation.  In some circumstances, CWI staff may help provide information and satisfactory remedies for the student.  In such cases, no further action may be required. 

B. Formal Appeal

If the student would like to further appeal any decisions or policies after consulting with their advisor or the One Stop, the student must complete an Academic Record Appeal Request form.  Once completed, the form and any accompanying, relevant documentation and evidence should be submitted.  Completed forms and documentation will be reviewed by members of the Academic Record Appeals Committee.  Decisions by the Committee must be rendered and students notified within ten business days.  In the event the form is incomplete and/or more supporting documentation is needed, members of the Academic Record Appeals Committee may contact the student for more information.  Such actions will delay the Committee’s responses and decisions.  

C. Appeal of the Committee’s Decision

Students may appeal decisions made by the Academic Records Committee by submitting a request for appeal in writing to the Assistant Vice President of Enrollment and Student Services or their designee.  This request must contain the same documentation (original or copies) submitted to the Academic Record Appeals Committee in the previous step, as well as a cover letter explaining why the Appeals Committee's decision is unsatisfactory and additional information as necessary to convey the facts in the student’s case.  The student may be contacted for more information.  Decisions will be made and communicated by the Assistant Vice President of Enrollment and Student Services or their designee ten business days after all relevant appeals materials have been received by the Assistant Vice President of Enrollment and Student Services office.  Decisions of the Assistant Vice President of Enrollment and Student Services or their designee are final.