Club Funding
Last Reviewed: July 29, 2024

  • How do we find out our designated club tier? 

    • ASCWI will assign your club a tier at the Club Recognition Hearings that will take place upon start-up or renewal of your club.  

    • During Student Leadership Circle meetings, clubs will provide a club report by Tier status, starting with lowest tiers first. 

    • ASCWI and Student Engagement will collaborate throughout the academic year to update tier standing following each Student Leadership Circle. Any tier requirement concerns will be shared with clubs via email within two weeks.  

    • Clubs can only move down a Tier during the middle of the semester if they have an unexcused absence.  

      • Each time a club receives an unexcused absence for a Student Leadership Circle, they will be moved down one tier. An unexcused absence is when there is no club representative at the Student Leadership Circle meeting and no email report provided. 

    • ASCWI will also do a mid-year club tier review to confirm tier standing going into Spring semester. Any changes to tier at this time will be communicated via email prior to the first Spring Student Leadership Circle.  

  • How much money do we have in our club account? 

    • Club balances will be provided at the ASCWI Club Recognition hearing which takes place at club start-up and/or renewal, and then must be tracked by the club. 

    • New clubs will start with a $0 balance with the ability to request up to $1,000 in their first semester as described in Tier 4 of the Club Funding Tiers.  

    • Renewing clubs will retain their remaining balance from the previous academic year and will be able to request additional funds through an ASCWI Funding Request.   

    • Club treasurers must track club balances through the course of the academic year and receipts will be provided by Student Engagement.  

    • The ASCWI Funding Request Form will request that clubs provide their current club balance per their records. This will be checked against Student Engagement’s records to better inform funding decisions. 

  • How does our club get funds? 

    • All new or renewing clubs will have the opportunity to participate in the Fall/Spring Fairs hosted by Student Engagement. ASCWI generally provides a participation incentive to clubs that participate and are formed by the club enrollment deadline.   

    • Clubs can complete the Funding Request Form available in Involve to request funds for the year, semester, or in an as needed basis.  

    • Clubs can host fundraisers by going through the preapproval process.  

  • Do we have to complete a funding request to use our existing club funding balance? 

    • No, a funding request is not required to use an existing club balance. However, if you wish to use your existing club balance towards purchases for an event or other needs you must complete the appropriate request form.  

  • How do we use our club funds? 

    • To use your funds for an event, complete an event request form. 

    • To use your funds for purchases unrelated to an event, complete a purchase request form. 

  • How much do we have to fundraise for travel costs? 

    • After total travel costs exceed $750, clubs will need to raise 15% of total estimated costs.  See Tier requirements for additional information.