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Should your financial aid at College of Western Idaho (CWI) exceed charges on your student account, excess funds will be refunded to you via your preferred refund method.

  • In order to receive a refund, you must verify your mailing address on file with the College is correct. 
  • The tuition and fee refunding process begins the first Thursday following the Census Date for regular, 16-week semesters as listed on the Academic Calendar
    • Please refer to Refund Deadline listed on the shorter Class Session sections (beneath the Academic Calendar) for dates specific to 4-, 5-, and 8-week sessions taught within a regular, 16-week semester.
    • Following the initial disbursement date, refunding occurs on Tuesdays and Thursdays, excluding federal holidays and institutional closures. 
  • If you do not complete the financial aid process by the Financial Aid Priority Deadline, your refund may occur after the first scheduled refund date.

View the Academic Calendar

Select Your Refund Preference

CWI utilizes BankMobile Disbursements to deliver financial aid refunds to students. 

  • Drops & Withdrawals

    Students who receive federal financial aid may be required to repay federal financial aid funds if they drop, completely withdraw, or fail to earn a passing grade from all classes during any semester or fail to complete the enrollment period for which they are registered. 

    If a student must drop before the census date:
    Classes may be dropped any time prior to a semester's census date for a full refund of tuition and fees.

    If a student must drop a class after the census date:
    Withdrawing from a class after the course's census date may result in a student not meeting the Satisfactory Academic Progress standards. A student not meeting these standards may be placed in financial aid suspension.

    If a student withdraws or fails to complete a semester:
    A complete withdrawal, unsatisfactory grades in all courses, or failing to attend the full period of enrollment may result in a return of federal funds on a student's behalf. 

    Visit the Withdrawals section on the Financial Aid page of the Academic Catalog for more information. 

    Return of Title IV Funds Procedures

  • Non-Refundable Fees

    Fees which are non-refundable include but are not limited to:

    • Payment Plan Fee
    • Late Fee
    • Returned Check/Non-Sufficient Funds Fee 
  • Student Loans

    If you choose to reduce or cancel your loan following disbursement, you must return any refund (if applicable) to a One Stop Student Services location within 14 days. 

  • Direct Deposit Information

    To set up direct deposit, a bank routing and account number must be used. 

    • Credit or debit cards numbers will not be accepted.
    • If you enter your account number incorrectly, the refund will be returned and an attempt will be made to contact you.
    • If your refund is mistakenly deposited into someone else's account, CWI will attempt to recover your funds but cannot guarantee this.