Potentially dangerous actions employees should be aware of in their day-to-day work:
- Printing sensitive information and not retrieving it: To help prevent this, you have to option of using the SECURE PRINT service. Your documents will not print until you swipe your badge to retrieve them. Using this feature allows you to print from your workstation and retrieve your documents from any printer on campus that you have access to (badge required).
I have attached instructions on how to add the SECURE PRINT service.
- Users leaving their computers logged on and unlocked when away from their desk, such as when they go to lunch or go home for the evening: Not locking your computer is like surrendering access of your files, whether personal, confidential or public to unauthorized persons. Next time you leave your computer unlocked just remember, anyone can gain access to your computer and modify, remove or even share data from your computer.
- Sharing passwords: Security is minimized and the important data contained in your system can be compromised, often times resulting in expensive lawsuits and very unhappy customers, when passwords are shared. Taking a passive stance on protecting others’ data never works for building trust and loyalty. Change is constant. People move, change roles, and take advantage of other opportunities. You don’t want those who have moved on to have continual access to your system, especially if someone departs on poor terms. One person can ruin it for everyone. This means if someone is trying to login with a group password and cannot make it work, the system will lock down automatically. This means everyone is locked out and a loss of access to information occurs. With multiple people sharing a password, more than likely, someone will write it down and leave it near a system. This allows for the login information to easily be stolen.
Contact Mike Wilson at firstname.lastname@example.org or 208.562.3193 with questions or for more information, and stay tuned for more tips and information on cybersecurity awareness in future issues of Bert’s Alerts.