Article III: Executive

Section 1: General Duties & Responsibilities

III.1.00 The executives shall:

III.1.00.01 Administer the affairs of ASCWI, implement programs and policies, and execute all adopted bylaws, legislation, and rules.

III.1.00.02 Propose the establishment, functions, and responsibilities of ASCWI boards and committees.

III.1.00.03 Determine the time, date, and place of all regular and supplemental executive meetings.

III.1.00.04 Attend all General Council meetings.

III.1.00.05 Review minutes from the previous meeting to ensure accuracy.

III.1.00.06 Appoint members to ASCWI boards and committees, as well as collegewide committees that include student representation. All appointments shall be subject to confirmation by a majority vote of the Executive Council. 

III.1.00.07 Perform other duties as assigned by the ASCWI advisor and the ASCWI president.

III.1.00.08 Be responsible to ensure that the ASCWI government upholds this Constitution.

Section 2: Individual Powers & Responsibilities

III.2.00 The president shall:

III.2.00.01 Preside over all Executive Council meetings.

III.2.00.02 Call special sessions of the General Council with 48 hours’ notice when necessary to serve the general welfare of the ASCWI.

III.2.00.03 Establish boards and special committees as necessary to serve the general welfare of the ASCWI.

III.2.00.04 Have the authority to nominate council members to represent the ASCWI to other associations of faculty, staff, or administration.

III.2.00.05 In the event of a vacancy of an officer, have the authority to nominate a replacement from the membership of the ASCWI.

III.2.00.06 Serve as a representative to the CWI Board of Trustees.

III.2.00.07 Be empowered to approve or veto all General Council legislation, with the exception of all internal rules and procedures established within this Constitution.

III.2.00.08 Cast a vote in case of a tie among voting members of the General Council.

III.2.00.09 Exist as an ex-officio member of all ASCWI boards and committees.

III.2.00.10 Keep the ASCWI advisor informed and current on work, decisions, meetings, and other pertinent information regarding the ASCWI executives.

III.2.00.11 Establish regular monthly meetings with the dean of students to keep them informed and current on work, decisions, meetings, and other pertinent information regarding the ASCWI executives.

III.2.00.12 Perform other duties that are necessary to serve the general welfare of the ASCWI.

III.2.01 The vice president of student life shall:

III.2.01.01 Lead initiatives that focus on internal campus experience and student engagement.

III.2.01.02 Oversee the council members that chair the Events and Programming Committee, Student Services Committee, and Online Outreach and Engagement Committee.

III.2.01.03 Provide administrative support to the Events and Programming Committee, Student Services Committee, and Online Outreach and Engagement Committee.

III.2.01.03 Chair all General Council meetings.

III.2.01.04 Serve as a voting member of ASCWI General Council.

III.2.01.05 Be proficient and follow Robert's Rules of Order during all General Council meetings.

III.2.01.06 Create and post General Council meeting agenda.

III.2.01.07 Keep the ASCWI advisor informed and current on work, decisions, meetings, and other pertinent information regarding the ASCWI Executive Council and Committees.

III.2.02 The vice president of student resources shall:

III.2.02.01 Lead initiatives that focus on external connections, policy, and club support.

III.2.02.02 Oversee council members that chair the Club Recognition and Support Committee and Community Service and Civic Engagement Committee.

III.2.02.03 Provide administrative support to the Club Recognition and Support Committee and Community Service and Civic Engagement Committees.

III.2.02.04 In the absence of vice president of student life, chair all General Council meetings.

III.2.02.05 Serve as a voting member of ASCWI General Council.

III.2.02.06 Be proficient and follow Robert's Rules of Order during all General Council meetings.

III.2.02.07 In the absence of vice president of student life, create and post General Council meeting agenda.

III.2.02.08 Keep the ASCWI advisor informed and current on work, decisions, meetings, and other pertinent information regarding the ASCWI Executive Council and Committees.

III.2.03 The vice president of records and finance shall:

III.2.03.01 Serve as a voting member of ASCWI General Council.

III.2.03.02 Prepare and distribute monthly financial reports for ASCWI government members, the ASCWI advisor (or their designee), and dean of students, upon request.

III.2.03.03 Work to develop the annual budget allocations report and assist with any special contingency requests throughout the year.

III.2.03.04 Ensure that the ASCWI budget procedures, practices, and day-to-day activities conform to all CWI business and accounting procedures.

III.2.03.05 Assist the ASCWI advisor in the accounting of all ASCWI funds and approved expenditures, ensuring strict adherence to all applicable CWI policies, as well as State of Idaho and federal non-profit statutes.

III.2.03.06 Function with independence and ethical and fiscal integrity to ensure that all applicable accounting regulations are followed.

III.2.03.07 Record and publish the official minutes and formal documents for all General Council and Student Leadership meetings.

III.2.03.08 Call roll and record attendance within the official minutes; maintain a master record of compliance with the ASCWI attendance policy for all voting members.

III.2.03.09 Notify the public of all government and supplemental meetings at least 48 hours in advance, in accordance with open meeting standards.

III.2.03.10 Monitor weekly office hour logs and report unexcused absences or failures to meet minimum hour requirements to the ASCWI president and advisor.

III.2.03.11 Keep and maintain all records, including filings, notifications of actions or elections, and other documents according to standard policies and procedures related to non- profit organizations and Idaho corporate law and statutes.

III.2.03.12 Perform other duties as may be assigned by the president.