Article III: Executive

Section 1: General Duties and Responsibilities

III.1.00 The Executives shall:

III.1.00.01 Administer the affairs of the ASCWI and execute all bylaws, legislation and rules adopted by the ASCWI.

III.1.00.02 Make recommendations for the establishment, functions, and/or tasks of ASCWI boards and committees.

III.1.00.03 Set the time, date, and place of all meetings and supplemental meetings of the Executive Branch.

III.1.00.04 Be present at all ASCWI Senate meetings.

III.1.00.05 Review minutes from the previous meeting to ensure correct information has been given.

III.1.00.06 Appoint members to ASCWI boards and committees as well as any college wide committees that include student participation.

III.1.00.07 Perform other duties as assigned by the ASCWI Advisor and the ASCWI President.

Section 2: Individual Powers and Responsibilities

III.2.00 The President shall:

III.2.00.01 Preside over all Executive meetings.

III.2.00.02 Call special sessions of the ASCWI Senate with 48 hours’ notice when necessary to serve the general welfare of the ASCWI.

III.2.00.03 Establish boards and committees as necessary to serve the general welfare of the ASCWI.

III.2.00.04 Have the authority to nominate Senators to represent the ASCWI to other associations of faculty, staff, or administration.

III.2.00.05 In the event of a vacancy of an officer, have the authority to nominate a replacement from the membership of the ASCWI.

III.2.00.06 Serve as a representative to the CWI Board of Trustees.

III.2.00.07 Be responsible to ensure that the ASCWI government upholds this Constitution.

III.2.00.08 Be empowered to approve or veto all Senate legislation, with the exception of all internal rules and procedures as established within this Constitution.

III.2.00.09. Exist as an ex-officio member of all ASCWI boards and committees.

III.2.00.10 Keep the ASCWI government Advisor informed and current on work, decisions, meetings, and other pertinent information regarding the ASCWI Executive Branch.

III.2.00.11 Perform other duties that are necessary to serve the general welfare of the ASCWI.

III.2.01 The Vice President shall:

III.2.01.01 Conduct all ASCWI Senate meetings.

III.2.01.02 Follow and stay up-to-date with Robert's Rules of Order during all Senate meetings.

III.2.01.03 n the ASCWI President's absence, perform all duties of the President

III.2.01.04 in the case of a vacancy in the ASCWI presidency, assume the position of the President.

III.2.01.05 Create and post Senate meeting agendas.

III.2.01.06 Along with the President, be responsible to ensure that the Senate upholds this Constitution.

III.2.01.07 Cast a vote in the case of a tie within the Senate.

III.2.01.08 Keep the ASCWI government Advisor informed and current on work, decisions, meetings, and other pertinent information regarding the ASCWI Legislative Branch.

III.2.01.09 Perform other duties as may be assigned by the President.

III.2.02 The Treasurer shall:

III.2.02.01 Prepare monthly financial reports for the ASCWI government members and the ASCWI Advisor or their designee.

III.2.02.02 Work to develop the annual budget allocations report and assist with any special contingency requests throughout the year.

III.2.02.03 Ensure that the ASCWI budget procedures, practices, and day-to-day activities conform to all CWI Business and Accounting procedures.

III.2.02.04 Assist the ASCWI Advisor in the accounting of ASCWI funds and ASCWI government approved expenditures, ensuring that all ASCWI expenditures are accounted for, expended, and approved according to all applicable CWI policies, as well as State of Idaho and federal non-profit statutes.

III.2.02.05 Function with independence and ethical and fiscal integrity to ensure that all applicable accounting regulations are followed.

III.2.02.06 Prepare and submit all ASCWI financial books to the annual audit team or external auditors as requested by the Dean of Enrollment and Student Services.

III.2.02.07 Perform other duties as may be assigned by the ASCWI President.

III.2.03 The Chief of Staff shall:

III.2.03.01 Be responsible for recording and publishing minutes and official documents for the ASCWI government.

III.2.03.02 Record minutes at all Senate and Student Leadership meetings.

III.2.03.03 Call roll and record attendance in the minutes at all Senate and Student Leadership meetings.

III.2.03.04 Keep an additional record of compliance with the attendance policy at Senate and Student Leadership meetings.

III.2.03.05 Keep an updated file of ASCWI government members and distribute a contact list among all government members and ASCWI Advisor.

III.2.03.06 Report unexcused absences and failures to meet minimum office hour requirements to the ASCWI President and Advisor.

III.2.03.07 Keep a record of weekly office hour logs.

III.2.03.08 Keep and maintain all records, including filings, notifications of actions or elections, and other documents according to standard policies and procedures related to non-- profit organizations and Idaho corporate law and statutes.

III.2.03.09 Inform the public of government meetings and supplemental meetings within48hours of said meeting.

III.2.03.10 Perform other duties as may be assigned by the President.