Test Proctoring Policies

Important Proctoring Information

• All exams must be taken under the supervision of an acceptable proctor. Below is the lists of proctor qualifications.
• Exam information will be sent directly to the proctor by email.
• Students living within 50 miles of a CWI Testing Services location will not be eligible for distance proctoring.
  • Please fill out the Test Proctor Request Form (TPRF) to request services.
  • If you live outside of the 50 miles, please fill out the Distance Test Proctor Request Form (DTPRF) to request services
  • Outside Instructors, please fill out the Outside Test Proctor Request form (OTPRF) to request services

Student Responsibilities

Distance Proctor

• It is the student’s responsibility to find a proctor. If a student is unable to find a qualified proctor, they may contact Testing Services for suggestions.
• All distant proctors must be approved prior to testing. For proctor approval, submit the CWI Distance Test Proctor Request Form (DTPRF).
  • Please allow up to 48 business hours for processing once we receive your request.
  • If your request is received after normal business hours, your request will be treated as being received the next business day
• Please submit a new DTPRF form a minimum of two business days prior to your appointment for EACH exam needing to be proctored elsewhere.
• It is the student’s responsibility to contact the proctor and set up exam appointments.
• The student is responsible for any fees incurred for testing at an off-campus location.
  • Fees are not reimbursed by CWI
• All proctors require valid, government-issued ID in order to test (such as a driver's license, state identification card, or passport booklet). Please verify with your proctor what will be required and have it ready at their request. Some outside institutions or entities may not accept a CWI Student ID Card.

Proctor Responsibilities

• A proctor must be willing to certify that they will follow the exam instructions and that they do not know the student personally or professionally.
• Verify the identity of the student with a valid government issued or CWI student identification prior to every exam.
• Students without proper identification must be turned away.
• Ensure no unauthorized materials or websites will be accessed during the exam. If these items are discovered, the exam should be ended and CWI Testing Services should be contacted.
• Monitor the student during the duration of the exam.
• The student must work independently and is only allowed to use materials listed under Allowed Materials.
• Secure exam information and do not pass any exam information to another proctoring location outside of your institution.
• Upon completion, THE PROCTOR will return a Test Verification Form, all scratch paper, and the exam by email cwiproctor@cwi.edu.
  • Test Verification form will be sent to the proctor once they have been approved.
• The student should not be in possession of the exam at any time.

Proctor Qualifications

Personal friends, family members, and co-workers are not approved proctors.

You will be expected to test at a testing center unless there is not one within 20 miles of your location. In that event, we may approve one of the following positions. If we find a testing center nearby, we may refer you to them instead of the proctor you chose.

• College or university
  • Dean
  • Department Head
  • Counseling Center
• Private or public school
  • Superintendent
  • Principal
  • Department Head
  • Counselor
• City, county, etc.
  • Certified Librarian at a local Library
  • United States Armed Forces Educational Services Officer