Request Space for Events
Request Space for Events
Recognized student clubs may reserve College of Western Idaho spaces for meetings, events, and activities at no cost, subject to room availability. All room reservation requests must be submitted through 25Live and should be made at least three (3) business days in advance.
Important Reminder
Submitting a room reservation request does not automatically approve the event. All club events and activities must be submitted to the Office of Student Engagement for review and approval. If an event is not approved, any associated room reservation will be canceled. Clubs are strongly encouraged to submit room reservations and event requests well in advance to allow sufficient time for planning and approval.
Steps for Requesting a Room
- Verify Submission of an Event Request
Prior to submitting a room reservation request, clubs should verify that they have submitted an Event Request Form. For clubs that have not submitted an Event Request Form, please refer to Steps to Request Club Events & Activities for guidance around that process.
- Submit a Room Reservation Request through 25Live
All club requests submitted through 25Live must be completed by a student in a club officer role. Any requests made by anyone other than a club officer will be denied. It is encouraged for clubs to plan ahead whenever possible to avoid scheduling conflicts.
Request Your Event Space
- Request Review, Approval/Denial, & Confirmation
Upon submission, all club room reservation requests undergo an approval process with the Office of Student Engagement, Scheduling, Facilities, and any other applicable areas within the College. Upon approval, all clubs should receive email notification from Scheduling confirming the use of the space.
It is important clubs confirm the room reservation and event request have both been granted approval before advertising or hosting the event.