Gifts, Prizes, & Awards

Clubs wishing to offer gifts, prizes, or awards must obtain approval from the Office of Student Engagement before any items are acquired or distributed. For items associated with an event, this should be included as part of an Event Request Form. For items not associated with an event, this should be included as part of a Purchase Request Form. Once approved, the Office of Student Engagement will coordinate the acquisition of the item(s) on the club’s behalf.

Guidelines

• Gift cards and cash-equivalent items are not permitted.
• Club officers and advisors are not eligible to receive gifts or prizes from the club. Exceptions to this rule may apply, please contact clubs@cwi.edu for more information.
• All recipients must sign for prizes, gifts, and awards when they receive them. Student Engagement will provide clubs with a copy of an approved prize form. All signed forms must be returned to Student Engagement.
• Recipients of non-monetary gifts valued at more than $100 must complete a W-9 Form. (Note: The Business Office will not issue a 1099 unless the total value is over $600 for the year.)

Questions regarding gifts, prizes or awards should be directed to the Office of Student Engagement at clubs@cwi.edu before submitting a request.