Steps to Request Club Funding
If clubs are in need of additional funding, beyond that which is fundraised, clubs may request funds from the Associated Students of College of Western Idaho (ASCWI). A portion of the ASCWI budget is set aside each year to assist recognized clubs with their various activities and initiatives. It is up to the discretion of the current ASCWI governing body to establish a system and process each year for evaluating requests and granting funds. All funding process questions, should be referred to ascwi@cwi.edu.
- Verify Available Club Funds
Prior to submitting a Funding Request Form, clubs should review their available funding and determine if they have enough funds to cover the cost of the events, activities, and initiatives they plan to host throughout the duration of the academic year. If the club does not have sufficient funding, we recommend completing the next steps. For inquiries regarding club balances, contact clubs@cwi.edu.
- Review ASCWI Funding Tier Assignment for Guidelines & Restrictions
Prior to submitting a Funding Request Form, clubs should review the Club Recognition & Finance section of the ASCWI by-laws for guidelines and instructions for their assigned Funding Tier to determine the amount they are eligible to request. Funding Tiers are assigned to clubs at the time of recognition. For inquiries regarding funding tiers, contact ascwi@cwi.edu.
- Submit a Funding Request Form
All funding request forms must be completed by a student in a club officer role. Clubs should refer to the Club Recognition & Finance section of the ASCWI by-laws for additional guidance around the funding request review and approval process. It is the responsibility of the club to show a breakdown for how they plan to utilize the funds being requested and how the club voted for that plan. Once submitted, the request will undergo a review process, and the club will be notified by ASCWI regarding next steps. Failure to respond to any communications from ASCWI regarding the request may result in the request being denied.
Approved or Denied Funding Requests
The amount of funding being requested is not guaranteed. ASCWI reserves the right and discretion to deny or approve an amount different from what was requested. If the request is approved, ASCWI will work with the Business Office to transfer the approved amount.
It is important to note that an approved funding request does not authorize clubs to hold events, spend funds, and/or fundraise. Clubs must complete the required club forms (e.g., Event Request Form, Purchase Request Form, Travel Request Form) to be able to utilize the funds received.