Club Bank Account / Cost Center

All recognized student clubs are assigned a club bank account, known as a cost center, through the College’s Business Office. This cost center is used for all club financial transactions including deposits, purchases, payment requests, and reimbursements. To receive a cost center, a club must be formally recognized by ASCWI and the Office of Student Engagement. Once approved, the Office of Student Engagement will work with the Business Office to establish a unique cost center for the club. Clubs may not open or maintain bank accounts outside of the College. Failure to comply with this policy may result in the loss of club recognition.

Club funds are intended to support the club’s mission, approved activities, and members. Funding may be generated from fundraising efforts, approved donations, membership dues (when permitted), and allocations from approved funding sources such as ASCWI or the CWI Foundation.

Restrictions on Club Funds

Club funds may not be used to:

• Benefit an academic department.
• Replace classroom equipment.
• Purchase supplies for a class or class project.
• Purchase items for or to donate to an outside organization.

Requests for exceptions should be submitted to the Office of Student Engagement for further review.

Accountability

Clubs are responsible for ensuring club funds are managed responsibly and financial activity complies with College of Western Idaho (CWI) policies and procedures. Club treasurers can act as stewards to ensure financial decisions are made in the best interest of the organization. This includes maintaining accurate records, submitting required documentation, and using club funds only for approved club purposes. Officers should work with the Office of Student Engagement when questions arise regarding purchases or account management to ensure compliance and transparency in the use of the club resources. Failure to meet these responsibilities may result in corrective action or other sanctions.