Steps to Starting or Renewing a Club
Schedule a Meeting
CWI students interested in starting a new club or renewing an existing club should schedule a meeting with the Office of Student Engagement to receive guidance throughout the activations process. It is recommended that a new club do this in the first three (3) weeks of open enrollment each semester.
To schedule a meeting, email clubs@cwi.edu.
Identify Roles
Identify required club officers (president, treasurer, secretary) and advisor roles.
Officer Eligibility
- Semester AND cumulative GPA of 2.0 or greater.
- Enrolled in at least one (1) credit at CWI.
- In good conduct standing with CWI.
Advisor Eligibility
- Must be employed directly by CWI.
Develop a Club Constitution
A club constitution is the foundation for an effective organization, providing both current and prospective members with a clear understanding of the club's mission and how it functions. A club is required to include a constitution when completing a Club Registration Form every academic year the club registers with ASCWI and the Office of Student Engagement.
Constitution Components
Constitution components include, but are not limited to:
- Membership requirements.
- Club officer requirements and duties.
- Election, vacancy, and impeachment process for club officers.
- Voting and quorum process for club business.
New clubs can request a sample club constitution template to customize to fit the club’s unique needs. Returning clubs can request the most current copy of their club’s constitution on file (if applicable). Either can be requested by emailing clubs@cwi.edu.
Submit a Club Registration Form
All registration forms must be completed by a student in a club officer role and submitted within the open enrollment window. New and returning clubs are only required to complete registration forms once each academic year. Once submitted, all registrations form will be reviewed for eligibility by the Office of Student Engagement.
Club Registration Form
Fall Registration
Clubs recognized in the fall semester remain recognized through the end of the academic year (through summer term in July), pending eligibility requirements being met.
Spring Registration
Clubs recognized in the spring semester remain recognized through the end of the academic year (through summer term in July) pending eligibility requirements being met.
ASCWI Club Recognition
Once eligibility has been confirmed, the Office of Student Engagement will send registrations off to ASCWI. All new and returning clubs will be emailed an ASCWI Club Recognition Questionnaire to fill out and complete. All questionnaires are reviewed by the ASCWI Club Recognition and Support Committee and clubs can anticipate communication regarding next steps.
New Clubs
Clubs applying for recognition for the first time are required to present to the Club Recognition and Support Committee. A new club is defined as a club that has not been previously recognized by ASCWI or a club that has been inactive for two (2) or more consecutive academic semesters.
Returning Clubs
Returning clubs are not required to present for annual renewal unless the Club Recognition and Support Committee determines that additional information is necessary to evaluate the club’s registration.
For additional information regarding club recognition, email ascwi@cwi.edu.
Complete Club Officer & Advisor Trainings
Online Training Course & Assessment
Upon recognition, all club officers and advisors will be added to the online training course hosted within Canvas. Within 10 business days from recognition, club officers and advisors are required to complete the Online Training Assessment with a passing grade of 70% or higher.
- Clubs will not be able to reserve space, request approval/hold activities, request funds, and/or spend funds until the assessment is complete for both officers and advisors.
- Unable to complete the Online Assessment by the deadline? Connect with ASCWI prior to the deadline to request an extension by email at ascwi@cwi.edu. Failure to complete or request an extension may result in a review of recognition at the discretion of ASCWI.
Supplemental Club Resource Workshop
Upon recognition, the Office of Student Engagement will reach out to club officers to coordinate a time to schedule a supplemental workshop. This session will review and provide hands-on exposure to the club resources, as well as provide the club with the opportunity to ask questions to aid in their success and beyond. Workshops are scheduled club by club to create an individualized experience tailored to that club’s specific needs. Sessions are offered in-person, virtually or can be conducted during standard club meetings if the club so chooses.
Set-Up Club Administrative Items
To remain active, all clubs are required to complete the following administrative tasks following club recognition:
Club Meeting Space & Time
All clubs are required to have their meetings times and locations publicly available to the campus community through the College’s event calendar. This includes meetings being held off-campus and virtually. For assistance with scheduling, contact clubs@cwi.edu.
Schedule Your Club Meeting
Club WebPage & General Club Email
All clubs are required to submit a Club Web Request Form to:
- Request a new or update an existing club webpage.
- Request a creation for or access to an existing general club email address. All club emails will have the domain of cwi.edu.