Raffles

Student clubs may conduct raffles through CWI’s Charitable Gaming License from the Idaho Lottery Commission; however, all raffles must comply with state law and college policies. Clubs planning to host a raffle should work closely with the Office of Student Engagement to ensure all requirements are met before tickets are sold.

Drawings vs. Raffles

It is important to understand the distinction between a drawing and a raffle.

  • Drawing: Participants receive a free entry for a chance to win a prize, and no purchase is required. These activities generally do not fall under charitable gaming regulations.
  • Raffle: Participants purchase a chance to win a prize. Since raffles involve the sale of tickets, they are regulated under Idaho Charitable Gaming laws and require additional oversight and reporting.

Club Responsibilities

The club advisor, president, and treasurer are responsible for maintaining accurate raffle records and ensuring all proceeds are properly accounted for. The number of tickets sold must correspond with the amount of money deposited and reported. For raffles involving donated prizes, a Contribution Acknowledgement Form must be completed and approved for each donated item before it is raffled. Clubs must:

  • Maintain records of ticket sales and unsold tickets.
  • Accurately reconcile ticket quantities and sales revenue.
  • Collect the name and address of each raffle winner.

Required Reporting

Following the raffle, clubs must submit the following information to the Office of Student Engagement:

  • Date of the drawing
  • Location of the raffle
  • Number of tickets sold
  • Ticket price(s)
  • Total raffle revenue
  • Total cost of raffle prizes
  • Total expenses incurred
  • Amount donated to charity (if applicable)
  • Name and address of each winner and the prize awarded

Compliance

Failure to follow raffle procedures, reporting requirements, or applicable laws may result in a review of the club’s recognition status and may lead to additional sanctions. Clubs with questions about raffles should contact the Office of Student Engagement before conducting the activity.