500: Office Hours & Officer Responsibilities

501: Purpose

501.01 ASCWI serves as a central forum for dialogue with the student community and for the development of initiatives that advance student interest. Officer hours provide designated opportunities for students to engage directly with ASCWI officers, share concerns, provide feedback, and discuss issues affecting the student body.

501.02 Office hours are intended to supplement, not replace, the broader responsibilities of an ASCWI officer. Officers are expected to fulfill the duties of their position both during and outside of designated office hours.

501.02 Through office hours and ongoing engagement efforts, ASCWI officers maintain awareness of student perspectives and ensure their actions and decisions reflect the interests of the student body.

502: Requirements

502.01 All office hours must take place at the ASCWI office located within Student Affairs and be logged through the ASCWI time clock system. Exceptions to the location requirement must be approved by the ASCWI president, vice president of records and finance, and ASCWI advisor.

502.02 All ASCWI officers must complete a minimum of two (2) office hours per week during their term of service. Officers may complete additional office hours beyond the minimum requirement.

502.03 Required office hours may be completed in one consecutive block or divided into multiple scheduled periods throughout the week.

502.04 Officers shall maintain a regular office hour schedule. Changes to established office hours must be communicated to the vice president of records and finance and the ASCWI advisor.

502.05 If an officer is unable to attend a scheduled office hour due to academic obligations, illness, personal circumstances, or other extenuating circumstances, the officer shall notify the vice president of records and finance and ASCWI advisor as soon as reasonably possible.

502.06 Missed office hours must be rescheduled and completed during the same week whenever possible.

502.07 Office hours may not be completed during any assigned ASCWI board meetings, committee meetings, or other official ASCWI meetings.

502.08 Reasonable exceptions to the requirements outlined in this section may be granted by the ASCWI president in consultation with the vice president of records and finance, and the ASCWI advisor.

503: Officer Responsibilities

503.01 Completion of required office hours does not constitute fulfillment of all responsibilities associated with holding an ASCWI elected or appointed position.

503.02 Officers are expected to perform the duties of their office, including but not limited to constituent outreach, meeting preparation and attendance, project and event implementation, committee work, and other responsibilities assigned to their position.