Transcripts and Verifications

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Transcripts are part of a student’s permanent academic record. Transcripts show all the courses in which the student was officially enrolled, the final grade for each course, any in-progress courses, the courses from which the student has withdrawn, credits attempted and credits completed, courses repeated, semester and cumulative grade point averages, and degrees or certificates earned.

  • An official transcript is the institution's certified statement of a student's academic record sent securely and directly to the student's intended recipient, such as an employer or another college or university. Official transcripts can be sent electronically through a secure system or be mailed on security sensitive paper. Both types require the institution seal and the signature of the college Registrar.
  • An unofficial transcript is available to students as a personal record of their academic achievement. Students should review their unofficial transcript on myCWI before ordering an official transcript to ensure grades and/or degrees are posted.

Enrollment Verifications show a student's enrollment status (full-time, part-time, etc.) and are generally used to provide proof of enrollment for the purposes of housing, employment, loans, etc. Enrollment verifications do NOT include individual course or grade information or GPAs.

Degree Verifications show a student's earned degrees or certificates and are generally requested by a third-party, such as an employer.

College of Western Idaho (CWI) has authorized the National Student Clearinghouse (NSC) to provide transcript ordering services and enrollment and degree verifications for all credit programs leading to degrees and certificates online. 

Official Transcript

HOW TO ORDER AN OFFICIAL CWI TRANSCRIPT

Go to the National Student Clearinghouseto order an official CWI transcript.

  • Follow the steps to place your order. 
  • Order as many transcripts as you like in a single session. 
  • Order transcripts using any major credit card. 
    • Your card will only be charged after your order has been completed.
    • If CWI needs to cancel your order due to an outstanding hold, your card will NOT be charged.
    • Once you have resolved your hold, please return to the site to re-order your transcript.
  • Order updates will be emailed to you. 
  • Track your order online.

PROCESSING AND FEES

  • Official transcripts cost $5 per copy, plus any delivery method charges. 
  • Carefully review entry of your intended recipient email or mailing addresses to avoid reordering and repayment on your order.
  • The Registrar's Office does not print official transcripts on-demand.
  • Transcripts are processed in the order they are received and sent via your preferred option below.
Service Cost Process
Electronic $5

Your transcript will be electronically sent to the indicated recipient immediately after your order is submitted and paid in full. 

  • You will receive an email and/or text when the transcript has been sent and again when the transcript is downloaded by the recipient.
  • If your order requires additional verification, please allow for 1-3 business days to complete the verification process.
Hold for Pickup $5

Your transcript will be processed and available for pickup in the CWI Registrar’s Office within 3-5 business days after receipt of your order. You will receive an email confirmation once your order is ready for pickup. 

  • The Registrar’s Office is located at the One Stop Student Services Nampa Campus Micron Education Center location
  • You must show a valid photo ID when picking up your transcript order.
  • The Registrar's Office will hold a transcript labeled pickup for 30 days. After 30 days, the transcript will be destroyed, and you must order and pay for a new official transcript.
Mail $5

Your transcript will be processed and mailed to the recipient via USPS First-Class Mail® within 3-5 business days after receipt of your order. 

This option is only available if the receiving institution or third-party recipient does not participate in the Electronic Transcript Exchange. To view participating institutions, please visit Electronic Transcript Exchange Registry and select the appropriate location from the drop down menu.

FedEx/United States $25

Your transcript will be processed and mailed to the recipient via FedEx 2Day® service within 2 business days of receipt of your order.  FedEx does NOT deliver to P.O. boxes.

FedEx/International $50

Your transcript will be processed within 24 hours of receipt (not including weekends, holidays, breaks or other school closures) and mailed to the recipient via FedEx International Shipping within 2 business days of receipt of your order. FedEx does NOT deliver to P.O. boxes.

Overnight Mail $35

Your transcript will be processed and mailed to the recipient via FedEx Standard Overnight within 1 business day of receipt of your order. FedEx does NOT deliver to P.O. boxes.

This option is only available for delivery within the U.S.

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