ASCWI Bylaws

The representatives of ASCWI represent the student population of the College of Western Idaho (CWI) and it is their mission to promote the well-being of all students. Fulfillment of this mission is achieved first, by providing accurate and impartial representation of the student body. Second, by respecting the integrity, dignity, worth, and differences of all individuals. Third, by maintaining a professional, courteous, and safe environment whereby its students may express their opinions, hopes, and grievances. Service, as a member of ASCWI, requires a commitment to uphold these ideas and to discourage behaviors which threaten the freedom and respect every individual deserves while maintaining a sense of decorum fitting a representative of the student body.

100: Purposes of the ASCWI Bylaws

100.01 Specify the policies and operating procedures of ASCWI not otherwise enumerated in the ASCWI Constitution.

100.02 Specify the powers, functions, duties, and responsibilities of all ASCWI officials not otherwise enumerated in the ASCWI Constitution.

101: Mission & Goals of ASCWI

101.01 Place the interests of the membership of ASCWI above personal goals and values and clearly distinguish between statements that represent personal views and those of ASCWI.

101.02 Recognize ASCWI as a legal organization under Idaho state law and comply with all lawful authorities.

101.03 Read and seek to understand the constitution and bylaws of ASCWI prior to accepting a position of responsibility and act in accordance with the spirit and intent of those documents.

101.04 Acknowledge and publicly disclose any potential conflicts of interest arising from other involvements.

101.05 Actively seek opportunities to involve diverse groups of students in ASCWI programs and services.

101.06 Uphold and promote a positive image of the association.

101.07 Recognize that student leaders serve as role models and refrain from conduct involving dishonesty, fraud, deceit, misrepresentation, discrimination, and other forms of conduct prohibited by the CWI code of conduct.

101.08 Refrain from misusing the tangible and intangible resources of the association for personal gain.

101.09 Follow approved policies and procedures for implementing change as outlined in the constitution and bylaws of the association.

102: Logo & Letterhead

102.01 The ASCWI logo/letterhead shall be reviewed at least once every three (3) academic years. Following such review, the logo and letterhead may be changed independently of one another or retained in their existing form.

102.02 Each logo/letterhead shall be made into an adaptive image that can be customized for every ASCWI committee or commission.

102.03 Changes to the logo/letterhead shall be finalized and confirmed by the ASCWI Executive Council.

103: Bylaw Amendment

103.01 No part of these bylaws may supersede any part of the ASCWI Constitution. If any part of these bylaws is found to be in conflict with the ASCWI Constitution, it shall be amended or stricken in such a fashion that it is no longer in conflict with the Constitution.

103.02 The ASCWI Bylaws may be amended by a two-thirds vote of the seated membership of the ASCWI Executive Council.

103.03 The ASCWI Executive Council shall have the authority to enact ASCWI Bylaws.

200: Parliamentary Rules & Procedures

200.01 The most recent published edition of Robert's Rules of Order, Newly Revised, shall govern the proceedings of the meetings of the ASCWI General Council, so long as they shall not conflict with any of the rules of procedure specifically set forth in the ASCWI Constitution and/or Bylaws.

201: ASCWI Meetings

201.01 ASCWI General Council Meetings

201.01.01 The ASCWI General Council, consisting of the Executive Council members and Advisory Council members, shall meet at least once per month for the duration of their term.

201.01.02 General Council meetings shall be held on the second Tuesday of each month at 5 p.m. at a CWI location or through an official virtual platform.

201.01.03 Meetings shall include Executive Council, Advisory Council members, and other participants as outline the Constitution and Bylaws.

201.02 Executive Council Meetings

201.02.01 The Executive Council may meet separately as needed to discuss operational matters and develop recommendations for consideration by the General Council. These meetings shall be closed and are intended for planning and coordination rather than final decision-making.

201.02.02 The Executive Council meeting schedule shall be established by the president in consultation with the advisor.

201.03 Committee Meetings

201.03.01 Standing committees shall meet regularly as necessary to fulfill their assigned responsibilities.

201.03.02 Committee chairs shall determine meeting dates, times, and locations, subject to advisor approval when required.

201.03.03 Committee meetings may be conducted in-person at a CWI location or through an official virtual option.

201.03.04 Committee meetings shall include the council member serving as committee chair and all appointed members.

201.03.05 Committee meetings are closed to non-members. Attendance is limited to appointed committee members, advisors, and individuals specifically invited by the committee chair.

201.03.06 Events & Programming Committee

201.03.06.01 The Events and Programming Committee shall meet at least twice per month during their term of service.

201.03.06.02 Meetings shall be held at a CWI location or through an official virtual platform at dates and times established by the committee chair.

201.03.07 Student Services Committee

201.03.07.01 The Student Services Committee shall meet at least once per month during their term of service.

201.03.07.02 Meetings shall be held at a CWI location or through an official virtual platform at dates and times established by the committee chair.

201.03.08 Online Engagement & Outreach Committee

201.03.08.01 The Online Engagement and Outreach Committee shall meet at least once per month during their term of service.

201.03.08.02 Meetings shall be held at a CWI location or through an official virtual platform at dates and times established by the committee chair.

201.03.09 Community Service & Civic Engagement Committee

201.03.09.01 The Community Service and Civic Engagement Committee shall meet at least once per month during their term of service.

201.03.09.02 Meetings shall be held at a CWI location or through an official virtual platform at dates and times established by the committee chair.

201.03.10 Club Recognition & Support Committee

201.03.10.01 The Club Recognition and Support Committee may meet more frequently as necessary to administer club recognition processes, review and approve club funding requests, and evaluate club funding tiers and support recognized student clubs, including during:

a. Fall and spring club open enrollment periods for club recognition.

b. Peak periods for club funding requests.

201.03.10.02 The Club Recognition and Support Committee shall meet at least once per week during their time of service, except during periods of low operational activity as determined by the Executive Council and advisor.

201.03.10.03 Meetings shall be held at a CWI location or through an official virtual platform at dates and times established by the committee chair.

201.04 Student Leadership Circle Meetings

201.04.01 Student Leadership Circle meetings shall serve as a collaborative forum for recognized student clubs and their designated student representatives to:

a. Share updates, accomplishments, and information related to club activities and operations;

b. Receive guidance and administrative updates relevant to student clubs;

c. Learn about student engagement opportunities and larger campus events;

d. Connect with campus departments and resources that support student success and club initiatives; and

e. Discuss funding opportunities, organizational needs, and support available through ASCWI.

201.04.02 The ASCWI president shall facilitate Student Leadership Circle meetings at least once per month, during October, November, December, March, April, and May, in consultation with the vice president of student resources.

201.04.03 Meetings shall be held the first Tuesday of each month at 5 p.m. at a CWI location.

201.04.04 Each recognized student club shall be represented at Student Leadership Circle meetings by at least one designated student representative.

201.04.05 Student Leadership Circle meetings shall be attended by members of the General Council.

201.05 General Provisions

201.05.01 General Council meetings and Student Leadership Circle meetings shall be open to the public in accordance with applicable open meeting policies.

201.05.02 Reasonable exceptions to meeting dates, times, or locations may be made by the Executive Council when necessary.

202: Bills

202.01 Bills must be sponsored by two (2) or more members of the General Council to be considered.

202.02 Presentation of bills to the General Council shall adhere to the following procedure:

202.02.01 The bill must be on the agenda. The agenda may be amended to include the bill.

202.02.02 One of the bill sponsors reads the bill aloud. They must refrain from discussion during the reading.

202.02.03 If necessary, a motion may be made to correct punctuation, grammar, or formatting. Council members can move to make such corrections to the proposed bill individually or move to make all corrections through one motion.

202.02.04 Upon completion of any corrections, the chair asks for a motion to discuss the bill.

202.02.05 Upon recognition by the chair, the primary sponsor of the bill gets the first opportunity to discuss the bill.

202.02.06 Once the primary sponsor is done speaking, any member of the General Council may discuss the bill upon recognition by the chair.

202.02.07 Each member of the General Council is allowed one chance to discuss the bill and may not speak again, unless called upon for inquiries, until all others wishing to speak have had the chance to do so.

202.02.08 Following discussion, the proposed bill can then be referred to the applicable committee, tabled to a later date, or voted on immediately by motion. A call to question can be made by the chair or by a member of General Council as discussion of the proposed bill ends. Additional options for the proposed bill are available at this time so long as they are in accordance with the Robert’s Rules of Order.

202.02.09 Members of the Advisory Council may participate in discussion, debate, and recommendation of bills but shall not cast votes on final approval.

202.03 Voting

202.03.01 Following discussion by the General Council, bills shall be voted upon by the Executive Council. Only Executive Council members shall have voting rights.

202.03.02 Executive Council members may vote in writing by proxy in the case that their absence is excused.

i. The Proxy vote must be received by the designated recording officer and the ASCWI Adviser 48 hours before the scheduled vote.
ii. If amendments of the bill are adopted during the meeting, then proxy votes can no longer be counted.

202.03.03 Approval of a bill shall require a majority vote of Executive Council members present and voting, unless otherwise specified in these bylaws. In the event of a tie vote, the president may exercise any tie-breaking authority granted in the Constitution.

202.03.04 A quorum for voting shall consist of a majority of seated Executive Council members.

202.04 If the Executive Council passes a bill, the ASCWI president shall, within four (4) school days:

202.04.01 Sign the bill, in which case it shall take immediate effect; or

202.04.02 Not sign the bill, in which case it shall take effect five (5) school days after following Executive Council approval; or

202.04.03 Veto the bill by informing the vice president of student life, vice president of records and finance, and the lead sponsor of the bill of the veto in writing.

202.05 If the president vetoes a bill, it shall automatically be returned to the Executive Council for reconsideration. Here the bill shall require a two-thirds vote of the seated membership of the Executive Council to override the veto and take effect.

202.06 The presiding officer of a passed bill shall ensure that the final engrossed copies of bills shall include:

202.06.01 The date of approval by the Executive Council; and

202.06.02 The signature of the officer presiding at its approval; and

202.06.03 The dated signature of the president, if signed into effect by the president.

202.07 The vice President of records and finance shall maintain both digital and print copies of the final engrossed bills ensuring they are provided to the ASCWI advisor and retained within ASCWI governing documents records.

203: Resolutions

203.01 Resolutions are documents sponsored by two (2) or more members of the General Council formally stating the official policy, opinion, will, or intent of ASCWI as approved by the Executive Council.

203.02 Resolutions shall be printed in Idaho State Legislative form for presentation.

203.03 Resolutions shall take effect immediately following their approval by the Executive Council unless otherwise specified within the resolution.

203.04 Final engrossed copies of resolutions shall include:

203.04.01 The date of approval by the Executive Council; and

203.04.02 The signature of the officer presiding at its approval.

204: Transition of Officers

204.01 Newly elected executive officers shall participate in orientation, training, and transition activities prior to assuming office.

204.02 Outgoing officers shall provide reasonable assistance to support the transition of responsibilities.

300: Web Services

300.01 The ASCWI president shall establish procedures for the implementation and maintenance of a publicly available, online website for the association, hosted through College of Western Idaho.

300.02 The ASCWI website shall contain at least the following:

300.02.01 A directory of all ASCWI committees;

300.02.02 A directory of all ASCWI officers;

300.02.03 Minutes and agendas from ASCWI General Council meetings; and

300.02.04 The ASCWI Constitution and Bylaws.

301: Creation of Boards & Special Committees

301.01 The ASCWI president shall establish boards and special committees as necessary to serve the general welfare of ASCWI.

301.01.01 Special committees shall not extend beyond current term year.

301.02 The president shall appoint members to all ASCWI boards and committees from ASCWI.

301.03 Board and Special Committee Requirements

301.03.01 All boards and special committees shall be chaired by an ASCWI officer.

301.03.02 The ASCWI president shall recommend members of ASCWI to:

i. Faculty Senate committees and sub-committees,
ii. Presidential standing committees,
iii. Search committees, and
iv. Other non-ASCWI committees.

301.04 Removal From Committee Appointments

301.04.01 Grounds for removal include failure to complete tasks or duties assigned by the board or committee chair.

301.04.02 In the case that a member is removed from a board or a committee, the chair of said board or committee as well as the ASCWI president shall inform the member of the removal.

301.04.03 Involuntary Removal from a Board or Committee

i. Members may be removed from a board or committee by a majority vote of the board or committee.

401: Absences

401.01 Two (2) excused and one (1) unexcused absences per semester from required meetings shall constitute ground for dismissal.

401.02 An exception to the attendance requirements may be granted for documented academic circumstances and shall be limited to one (1) semester. Approval of such exception shall be determined by the ASCWI Advisor.

401.02.01 Advisor shall report exception determination to Executive Council and assigned delegate.

401.03 Intervention Meeting: Within five (5) business days of an officer reaching the absence limit outlined in 401.01, the ASCWI president and ASCWI vice president of records and finance shall notify the officer and schedule a mandatory intervention to review the attendance concern and discuss corrective action.

401.04 Non-Compliance: Failure to respond to the notification, attend the scheduled intervention meeting, or comply with any attendance expectations established during the intervention process may result in immediate dismissal from office.

401.05 Appeal: An officer dismissed due to attendance violations may submit one (1) written appeal within five (5) business days of receiving notification of dismissal. The appeal shall be reviewed by the dean of students or their delegate.

401.02 General Council and Committee Meeting Absences:

401.02.01 The vice president of records and finance shall maintain official attendance records and determine excused or unexcused absence classifications based on submitted documentation and the standards established in these bylaws.

401.02.02 Whenever possible, members shall provide notice of an anticipated absence prior to the meeting.

401.02.03 If advance notice is not possible, documentation requesting an excused absence must be submitted within 48 hours following the missed meeting. Requests submitted after 48 hours may be classified as unexcused.

401.02.04 General Council members shall report General Council meeting absences to the vice president of records and finance at least 24 hours prior to the meeting whenever possible.

401.02.05 Executive Council members shall report Executive Council meeting absences to the president and vice president of records and finance.

401.02.06 Committee members shall report committee meeting absences to the council member serving as chair at least 24 hours prior to the meeting whenever possible.

401.02.06.01 The council member serving as chair shall maintain attendance records for committee meetings and report committee member absences to the vice president of records and finance. In the absence of the chair, the designated co-chair shall assume this responsibility.

402: Tardiness

402.01 Any member not present when their name is called during roll call shall be recorded as tardy.

402.02 A tardy member may take their seat upon arrival and presiding officer shall recognize tardy member at the beginning of the next agenda item before the member can participate in discussion, debate, and voting.

402.03 A member who is not present by adjournment shall be recorded as absent.

402.04 Repeated tardiness may be converted to an absence for attendance-tracking purposes. Two (2) instances of tardiness within a semester shall equal one (1) unexcused absence.

402.05 The vice president of records and finance shall maintain all attendance and tardy records.

501: Purpose

501.01 ASCWI serves as a central forum for dialogue with the student community and for the development of initiatives that advance student interest. Officer hours provide designated opportunities for students to engage directly with ASCWI officers, share concerns, provide feedback, and discuss issues affecting the student body.

501.02 Office hours are intended to supplement, not replace, the broader responsibilities of an ASCWI officer. Officers are expected to fulfill the duties of their position both during and outside of designated office hours.

501.02 Through office hours and ongoing engagement efforts, ASCWI officers maintain awareness of student perspectives and ensure their actions and decisions reflect the interests of the student body.

502: Requirements

502.01 All office hours must take place at the ASCWI office located within Student Affairs and be logged through the ASCWI time clock system. Exceptions to the location requirement must be approved by the ASCWI president, vice president of records and finance, and ASCWI advisor.

502.02 All ASCWI officers must complete a minimum of two (2) office hours per week during their term of service. Officers may complete additional office hours beyond the minimum requirement.

502.03 Required office hours may be completed in one consecutive block or divided into multiple scheduled periods throughout the week.

502.04 Officers shall maintain a regular office hour schedule. Changes to established office hours must be communicated to the vice president of records and finance and the ASCWI advisor.

502.05 If an officer is unable to attend a scheduled office hour due to academic obligations, illness, personal circumstances, or other extenuating circumstances, the officer shall notify the vice president of records and finance and ASCWI advisor as soon as reasonably possible.

502.06 Missed office hours must be rescheduled and completed during the same week whenever possible.

502.07 Office hours may not be completed during any assigned ASCWI board meetings, committee meetings, or other official ASCWI meetings.

502.08 Reasonable exceptions to the requirements outlined in this section may be granted by the ASCWI president in consultation with the vice president of records and finance, and the ASCWI advisor.

503: Officer Responsibilities

503.01 Completion of required office hours does not constitute fulfillment of all responsibilities associated with holding an ASCWI elected or appointed position.

503.02 Officers are expected to perform the duties of their office, including but not limited to constituent outreach, meeting preparation and attendance, project and event implementation, committee work, and other responsibilities assigned to their position.

601: Club Recognition

601.01 Clubs must obtain ASCWI recognition annually to remain in good standing with the CWI.

601.02 All new and returning clubs seeking recognition must complete and submit all required registration materials, including club application and supporting documentation, by open enrollment periods established by the Office of Student Engagement.

601.03 The Office of Student Engagement shall review submitted materials to verify club officer eligibility, conduct standing, constitution requirements, and any other recognition requirements.

601.04 Upon determining that a club has met all eligibility requirements, the Office of Student Engagement shall notify the Club Recognition and Support Committee that the club is eligible to proceed through the recognition process.

601.05 The Club Recognition and Support Committee shall provide the eligible club with the ASCWI Club Recognition Questionnaire and establish a submission deadline.

601.06 Upon receipt of completed questionnaire, the Club Recognition and Support Committee shall review the club’s registration materials, constitution, questions responses, and any other relevant documentation.

601.07 Returning clubs are not required to present before the committee unless the it is determined that additional information is necessary to evaluate the club’s recognition.

601.07.01 The Committee may require a presentation when significant changes or concerns are identified, including but not limited to changes in the club’s mission, leadership structure, membership, operations or overall eligibility.

601.07.02 A returning club is defined as a previously recognized club that has remained active and has not been inactive for two (2) or more consecutive academic semesters.

601.08 New clubs seeking first-time recognition must present before the Club Recognition and Support Committee.

601.08.01 The Committee shall schedule a recognition hearing and provide the club with presentation requirements and hearing information.

601.08.02 The presentation may be followed by questions from committee members.

601.08.03 A new club is defined as club that has not been previously recognized by ASCWI or a club that has been inactive for two (2) or more consecutive academic semesters.

601.09 The Club Recognition and Support Committee shall vote on club recognition after completing its review and any required hearing.

601.09.01 Recognition decisions shall be approved by a majority vote of committee members present.

601.09.02 A quorum for club recognition decisions shall consist of one (1) committee member. When the chair is the sole committee member present, the chair may approve, defer, or deny recognition on behalf of the Committee.

601.10 The Committee is expected to complete its review and recognition decision within 10 business days of receiving eligibility confirmation from the Office of Student Engagement, excluding any time required for ca club presentation or hearing.

601.11 Following the Committee’s vote, the Chair of the Club Recognition and Support Committee or their designee shall notify the club of its recognition decision and any applicable conditions, requirements, or next steps.

601.12 As a condition of recognition, all required club officers and advisors must complete required club training developed by the Office of Student Engagement by the established deadline.

601.12.01 The club training window shall be published in Student Club Handbook, and specific training deadline shall be communicated by the Club Recognition and Support Committee.

601.12.02 Clubs unable to meet the training deadline may request an extension by emailing ASCWI at ascwi@cwi.edu. 

601.12.03 The Club Recognition and Support Committee shall review extension requests and communicate any approved accommodations or revised deadlines.

601.13 Additional procedures, timelines, evaluation criteria, and requirements related to club recognition may be established through the Club Recognition and Support Committee and their related administrative processes.

602: Club Financing

602.01 ASCWI shall designate a portion of its allocated budget to be awarded to recognized student clubs through the Club Recognition and Support Committee.

602.01.01 The Club Recognition and Support Committee shall oversee the review and determination of club funding requests in accordance with the provisions of Section 603.

602.01.02 The Club Recognition and Support Committee shall consist of:

i. Council member for club recognition and support, serving as chair;
ii. Two (2) committee members appointed in accordance with ASCWI procedures.

602.01.03 The Committee shall report to the vice president of student resources regarding funding allocations and committee activities.

602.01.04 The vice president of records and finance shall serve as an advisor to the Committee and provide budgetary information, funding availability, and financial guidance as necessary.

603: Club Funding Requests

603.01 Submission of Funding Requests

603.01.01 Recognized clubs seeking financial support from ASCWI shall complete and submit the designated Club Funding Request Form.

603.01.02 Funding requests must be submitted by Sunday at 11:59 p.m. to begin the review process during the following week.

603.01.03 Funding requests shall include all information and supporting documentation required by ASCWI.

603.01.04 Clubs may be required to provide additional information or attend a meeting with the Club Recognition and Support Committee for clarification of a funding request if necessary.

603.02 Review & Approval Process

603.02.01 The Club Recognition and Support Committee shall review all completed funding requests.

603.02.02 The Committee is expected to review and vote on funding requests within 10 business days of receiving a completed funding request.

603.02.03 The Committee may approve, approve with modifications, defer pending additional information, or deny a funding request.

603.02.04 Funding requests shall be approved by a majority vote of committee members present.

603.02.05 A quorum for funding decisions shall consist of one (1) committee member. When the chair is the sole committee member present, the chair may approve, modify, defer, or deny funding requests on behalf of the Committee.

603.02.06 Following the Committee’s vote, the chair of the Club Recognition and Support Committee or their designee shall notify the club of the funding decision and any applicable conditions, requirements, or next steps.

603.02.07 Funding requests shall be administered in accordance with ASCWI funding policies, budget allocations, and funding tier criteria as established by ASCWI.

604: Club Funding & Tier Assignments

604.01 Club Tier Assignments

604.01.01 ASCWI shall maintain a club funding tier system to determine funding eligibility, funding limits, and funding expectations for recognized student clubs.

604.01.02 Club tiers shall be assigned annually by the Club Recognition and Support Committee prior to the start of the academic year and communicated to clubs during the annual recognition process.

604.01.03 Tier assignments shall be based on a club’s compliance with tier expectations, participation in required activities, prior tier status, and overall engagement with ASCWI and the Office of Student Engagement.

604.01.04 The Club Recognition and Support Committee shall monitor club compliance with tier requirements throughout the academic year.

604.01.05 Clubs are expected to maintain all applicable tier requirements beginning with their first active semester and continuing thereafter.

604.01.06 If a club does not maintain the expectations associated with its assigned funding tier, the Club Recognition and Support Committee may work with the club to develop a plan for improvement. If concerns remain unresolved, the Committee may:

a) Reassign the club to a lower funding tier;
b) Limit future funding requests;
c) Temporarily suspend funding eligibility.

604.01.07 Prior to any change in tier status or funding eligibility, the club shall be notified of the proposed action and provided an opportunity to submit additional information for consideration.

604.01.08 If a club is inactive for two (2) or more consecutive academic semesters, the club’s account shall be closed, any remaining funds shall revert to ASCWI, and the organization shall be required to reapply as a new club. Reestablished clubs shall be assigned to Tier 4 during their first semester of renewed recognition.

604.02 General Tier Expectations
All recognized clubs, regardless of tier designation, shall:

604.02.01 Maintain an active status and good standing with ASCWI and the Office of Student Engagement.

604.02.02 Have at least one (1) student representative attend all required Student Leadership Circle meetings in accordance with ASCWI requirements.

604.02.03 Maintain an updated club webpage through the CWI website.

604.02.04 Maintain a CWI affiliated club email address for communication with students.

604.02.05 Post club meetings to the CWI events calendar and club webpage

604.02.06 Ensure any club-operated social media accounts are first facilitated by the Office of Student Engagement.

604.03 Tier 1 Funding Eligibility

604.03.01 Tier 1 clubs may request up to $5,000 per academic year, not to exceed $2,500 per semester.

604.03.02 Tier 1 clubs may request up to $2,500 of their annual allocation for travel-related expenses.

604.03.03 Tier 1 clubs shall:

a. Participate in at least one (1) official Student Engagement Club Fest each semester or demonstrate alternative recruitment and outreach efforts
b. Conduct at least two (2) approved events or activities per semester.
c. Participate in at least one (1) community service activity per academic year, as defined in the Student Club Handbook.

604.04 Tier 2 Funding Eligibility

604.04.01 Tier 2 clubs may request up to $4,000 per academic year, not to exceed $2,000 per semester.

604.04.02 Tier 2 clubs may request up to $2,000 of their annual allocation for travel-related expenses.

604.04.03 Tier 2 clubs shall:

a. Participate in at least one (1) official Student Engagement Club Fest each semester or demonstrate alternative recruitment and outreach efforts
b. Conduct at least one (1) approved event or activity per semester.

604.05 Tier 3 Funding Eligibility

604.05.01 Tier 3 clubs may request up to $3,000 per academic year, not to exceed $1,500 per semester.

604.05.02 Tier 3 clubs may request up to $1,500 of their annual allocation for travel-related expenses.

604.05.03 Tier 3 clubs shall:

a. Participate in at least one (1) official Student Engagement Club Fest each semester or demonstrate alternative recruitment and outreach efforts
b. Conduct at least one (1) approved event or activity during the academic year.

604.06 Tier 4 Funding Eligibility

604.06.01 Tier 4 clubs may request up to $2,500 per academic year, not to exceed $1,250 per semester.

604.06.02 Tier 4 clubs may request up to $1,250 of their annual allocation for travel-related expenses.

604.06.03 Tier 4 is a provisional tier reserved for:

a. Newly recognized clubs during their first semester of operation;
b. Existing clubs that have not met Tier 3 requirements.

604.06.04 Following successful completion of their first semester and satisfaction of applicable tier requirements, Tier 4 clubs may be reassigned to a higher tier through the tier review process.

701: ASCWI General Election

701.01 The general election shall be held annually no later than the week preceding spring break of the academic year.

701.02 The purposes of the general election shall be:

701.02.01 To elect the ASCWI president, vice president of student life, vice president of student resources, vice president of records and finance for the following year; and

701.02.02 To vote on any ballot issues that may be proposed to the membership of ASCWI.

701.03 The general election calendar shall include:

701.03.01 The dates of the filing period;

701.03.02 The date(s) of the meeting(s) for candidates;

701.03.03 The date campaigning begins;

701.03.04 The date candidates' filing petitions are due;

701.03.05 The dates of the general election;

701.03.06 The date by which all campaign material must be taken down;

701.03.07 The date campaigning officially ends;

701.03.08 The date candidates' expense declarations are due;

701.03.09 The date by which all violations are due;

701.03.10 The tentative date(s) of the presidential debates(s) or forum(s).

701.04 It is the responsibility of the candidates to read and abide by the election codes and election calendar.

701.05 All candidates, whether they be declared or write-in, who shall be seeking the position of ASCWI president, vice president of student life, vice president of student resources, vice president of records and finance shall be required to meet officer eligibility requirements.

702: Filing

702.01 Filing shall be defined as the submission of an official Declaration of Candidacy and the receiving of an election packet.

702.02 Candidates must file for themselves.

702.03 All candidates shall at the time of filing submit an official Declaration of Candidacy that shall include the candidate's full legal name, area/local address and phone number, the position being sought, and the candidate’s signed statement that all information on the form is true and correct and may be verified by ASCWI and their advisor.

702.04 All candidates shall at the time of filing receive an election packet, which shall contain the election calendar, petitions of candidacy, and expense declaration forms.

703: Candidates' Meeting

703.01 The Candidates' Meeting shall be organized and conducted by the Election Committee on the date set by the election calendar and shall be open to the public.

703.02 Attendance at the Candidates' Meeting shall be mandatory for all candidates, and for the sponsor(s) of all ballot issues.

703.02.01 Failure to attend shall be considered an election code violation and resulting in removal from the ballot.

703.03 At the candidates' meeting ballot positions for all candidates shall be chosen through a random drawing. The name(s) drawn first for a position shall be placed first on the ballot, and each succeeding draw shall be placed below the name previously drawn.

704: Election Codes

704.01 The ASCWI election codes shall govern all ASCWI elections, and as part of the ASCWI Bylaws, shall be amended only by majority vote of the seated Senate membership.

704.02 Day to day authority and control of all ASCWI elections shall be delegated to and invested in the ASCWI Election Committee and overseen by the ASCWI advisor.

704.02.01 The Election Committee enforces the election codes by:

i. Issuing written and/or verbal warnings to the person(s) in violation;
ii. Removing any campaign or election material in violation;
iii. Filing formal complaints of election code violations or consider immediate disqualification or invalidation of candidates or ballot issues.

704.02.02 Informing ASCWI that an election is forthcoming, and to advertise such an event;

704.02.03 Coordinate filing procedures for candidates and ballot issues;

704.02.04 Validate candidate and ballot issue petitions;

704.02.05 Conduct the candidates' meetings;

704.02.06 Act in a resource capacity with regard to the election codes for all interested parties;

704.02.07 Coordinate polling sites on days of elections;

704.02.08 Notify all candidates and sponsors of ballot issues of the election results.

704.02.09 Post the results of the election for the general public;

704.02.10 Inform candidates and sponsors of ballot issues of formal complaints as specified in the ASCWI Constitution.

705: Campaigning

705.01 Campaigning, as used in these codes, shall be defined as the use of any presentation in the name of any candidate or ballot issue excluding mandatory fees referendums, including both verbal and non-verbal actions.

705.02 There shall be no campaigning prior to the Candidates’ Meeting. This rule shall exclude campaign planning. Candidates may organize campaign staffs and plan for the campaign before filing closes. Candidates may also spend money before filing closes in preparation for the campaign but must account for those expenditures with receipts. Fundraising of any kind shall be prohibited until filing is closed.

705.03 Campaigning shall end before voting begins on a date specified in the election calendar.

705.04 Campaigning in or around buildings where the academic activities of teaching, advising, and research take place shall be limited to the following:

705.04.01 Candidates/sponsors may address student organizational meetings, which take place in academic buildings;

705.04.02 Candidates/sponsors may request to post campaign materials on general use bulletin boards in academic buildings; and

705.04.03 Candidates/sponsors may address students within classrooms as long as it is not during scheduled class time, and no campaign material is handed out.

705.05 Candidates and sponsors of ballot issues may campaign using CWI computing systems. Random messages, unsolicited mass mailings, harassment, and the use of abusive or profane language are specifically prohibited.

705.06 No form of campaigning shall be painted or applied to sidewalks, outdoor walls of buildings, automobiles, telephone poles, or vegetation.

705.07 Unusual forms of campaigning must be cleared through the Elections Committee.

705.07.01 Any defamation in marketing or slander during the campaign period is prohibited.

705.08 Failure to adhere to any of the above stated campaigning policies shall be considered an election code violation. Candidates shall be held responsible for the actions of their authorized representatives and their campaign workers. A campaign worker shall be defined as a person who acts in the name of any candidate.

705.09 Under no circumstances shall a candidate solicit or receive assistance or endorsement from a college department, including ASCWI. This includes, but is not limited to, purchasing campaign materials, donating campaign materials, using department resources to further a campaign or ballot issue, and supporting or refuting a candidate publicly. Individual member support from within student organizations and departments is allowed as long as there is no affiliation with their position.

706: Campaign Expenditure Limitations

706.01 The Campaign Expenditure Limitations shall be governed by the Election Committee and ASCWI advisor. The total amount each candidate or ticket of candidates may spend shall be a maximum of:

706.01.01 $100.00 per individual running for office;

706.02 Corporate or local business contributions may not be accepted in exchange for advertising on campaign materials or by a candidate.

706.03 Campaign expenditure reports must be submitted even if there were no expenditures incurred over the course of the campaign;

706.03.01 The report shall be made on an official Declaration of Campaign Expenditures forms;

706.03.02 The Election Committee shall assign a fair market value on all donated material using the going rate found on the item(s) in the Treasure-Valley area; and

706.03.03 Failure to submit a Declaration of Campaign expenses and the late submission of such Declaration shall be considered to be an election code violation.

707: Campaign Materials

707.01 All campaign materials are to be in compliance with the election code.

707.02 Campaign Literature/Materials

707.02.01 Gummed handbills or bumper stickers shall not be used. Only tape or adhesive name tag-size items and campaign buttons, designed to be worn by supporters, can be utilized.

707.02.02 Campaign items designed to be worn, such as t-shirts, are permitted. Sandwich boards worn by individuals may be used to campaign in outdoor settings.

707.03 Social Media

707.03.01 The Election Committee shall be given access to view all online campaign material.

707.03.02 All online campaign material must be removed at the same time as all other campaign material. Online campaign material may be deactivated until the election results are finalized and then re-activated following the finalized election.

707.04 The only people allowed to remove any campaign material are the candidates or sponsor of ballot themselves, their authorized representatives, or members of the Election Committee and their authorized representatives.

707.05 All candidates or sponsors of ballot issues are responsible for any and all damage or litter caused by forms of campaigning which they may use.