There are several ways for clubs to purchases items, food, and pay for event spaces, etc. 

  • For smaller items that can be purchased at a local store, complete the
  • Club/Organization Event and Purchase Request detailing the items wanted, how many, and estimated price*. Pictures are always helpful, as well as a back-up item just in case wanted item is unavailable. Once the request is received, Student Engagement will verify the request is appropriate and that there are sufficient funds in the club's account. Once the purchase is approved, any of the following may take place:
    • A club member may go shopping with Student Engagement to purchase items if items will be purchased locally.
    • A club member will set a meeting with Student Engagement who can purchase the items to be shipped and then disperse to a club member once they have arrived.
  • If the purchase is from a local vendor, online vendor or local business, (i.e. T-shirts, event tickets, specialty items) please do the following:
    • Complete the Club/Organization Event and Purchase Request detailing the items wanted, how many, and estimated price.
      • Also include payment options (i.e. phone, online, check).
    • Student Engagement will verify that there are sufficient funds in club's account and approve or deny purchase.
    • Student Engagement will place order and make payment with P-card.

Event & Purchase Request *Note: Purchase requests must be fully completed and submitted ten (10) business days in advance of the date needed by.

  • If you are planning to rent a space, (i.e. Banquet Room, Park Picnic Area, etc.):
    • These require contracts.  All contracts must be approved by the Business Office.
    • Submit contract at least twenty (20) business days in advance of event date.
    • Once approved, Student Engagement can make payment.
    • **Note: No contract may be signed by a club advisor or member. This will result in Student Engagement denying payment. Please see Contracts for more information.
  • If you are planning to purchase any prizes, awards, giveaways, or recognition items, you must first submit a Prize or Award Preapproval Form. These items can sometimes count as taxable income to the recipient; therefore, they need to be reviewed first by the Business Office.  No gifts, awards, or prizes may be purchased or given before the form is submitted to the Business Office.